Filing Specialist

Job Description - Filing Specialist (260001VY)

The Secretary of State is seeking candidates for a Filing Specialist in the Input Section of the Corporations Division. This position is responsible for reviewing business entity and trademark and service mark filings made with the Division. The position will also work directly with the public and answer phone calls regarding filing issues. In addition, this position will also be cross‑trained on other positions within the Division, when needed.

This position processes a high volume of business entity filing and requires an attention to detail and the ability to multi‑task.

• Review documents presented for filing for compliance with applicable law.
• Assist the public in person and via email and phone regarding filing procedures.
• Assist the public in the office with filings made in person.
• Review Vehicle Warranty Protection Registrations and Amendments.
• Understand business records filed with the Corporations Division.
• Other tasks as assigned to assist in the general workflow of the Division.

• Ability to work cooperatively with co‑workers and interact well with the public.
• Ability to deal with repetition.
• Exhibit a strong attention to detail.
• Ability to multi‑task.

The Secretary of the Commonwealth's office comprises 23 departments across 19 locations around Massachusetts.

As the third‑ranking constitutional officer in Massachusetts, the Secretary of the Commonwealth serves as the chief election officer, chief information officer, and chief securities regulator in Massachusetts. Additionally, the office is charged with registering business entities and lobbyists, distributing grants for historic preservation, safeguarding the state's public records and artifacts, and much more.

Whatever your background or area of interest, there is a place for you at the Secretary of the Commonwealth's office.

The Office of the Secretary of the Commonwealth is an Equal Opportunity Employer. As a representative of the Commonwealth and its residents, the Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.

It is the policy of The Office of the Secretary of the Commonwealth to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact ADA Coordinator Rebecca Murray at 617‑878‑3107 or accommodationste.ma.us

As a condition of employment, successful applicants will be required to have received COVID‑19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.

This position is not eligible for remote work.

• 75% state‑paid medical insurance premium
• Reasonable Dental and Vision Plans
• Flexible Spending Account and Dependent Care Assistance programs
• Low‑cost basic and optional life insurance
• Retirement Savings:
  State Employees' Pension and a Deferred Compensation 457(b) plan
• 12 paid holidays per year and Sick, Vacation, and Personal Time
• Tuition benefits for employee at state colleges and universities
• Short‑Term Disability and Extended Illness program participation options
• Incentive‑based Wellness Programs
• Professional Development and Continuing Education opportunities
• Qualified Employer for Public Service Student Loan Forgiveness Program

• Minimum of one (1) year of college, preferred.
• Previous filing experience helpful.
• Familiarity with computer applications.
• Must be able to work onsite 8:45 am to 5 pm Monday thru Friday.

Position:
Filing Specialist (260001VY)

Agency:
Secretary of State

Schedule:

Full‑time, Day shift, Monday‑Friday

Location:

on‑site

Salary: $42,500.00 - $42,500.00 annually

If you have Diversity, affirmative action or equal employment opportunity questions or need a reasonable accommodation, please contact Diversity Officer / ADA Coordinator Rebecca Murray - 617‑878‑3107.