Administrative Assistant

Pay Rate : $25 per hour W2

Monday-Friday, exact time flexible for 8:30-4:30 or 9:00-5:00* (
* preferred)

Duration: 6 months with potential to extend.

Top 3 technical or soft skills you’d like to see that will lead you to request an interview?

• Strong communication
• Organizational skills
• Comfortable with fast-paced environment
• Interviews: (30 minutes, 1 round of interviews)

The Administrative Assistant, Advancement Operations is a critical member of the Office of University Advancement, providing front-line customer service and serving as the first point for internal and external constituents. This position is responsible for providing excellent customer service including greeting visitors, handling inquiries, and answering and directing telephone calls.

The Administrative Assistant is responsible for providing budgetary support to the Operations team including monthly budget reconciliations for approximately 27 operating accounts, processing payment for invoices, managing various vendor accounts that service University Advancement, and partnering with Advancement teams to track event budgets and ensure timely payments. The Administrative Assistant will manage the contract submission process for the division, tracking all contracts that come through and submitting to the division gatekeepers and the Office of General Counsel.

The Administrative Assistant will provide administrative support, which may include calendar management and scheduling. Working closely with the University Advancement Budget & Operations Team, this role will work closely with event leads, finance directors, and other campus partners.

The Administrative Assistant will work under minimal supervision and be extremely proactive by foreseeing and implementing projects for the office that will typically be completed at their own discretion. They must have exceptionally strong time management skills and demonstrate strong attention to detail.

Qualifications:

Associate’s Degree required, Bachelor’s Degree preferred.

One to three (1-3) years of experience working in an office environment or in a customer service role.

Must be able to work in a fast-paced environment where proactive assistance is highly valued.

Strong organizational, communication (written and oral), and interpersonal skills required.

Extremely detail oriented.

High level of self-confidence and enthusiasm.

Positive and customer service oriented.

Must be an innovative, self-starter and possess a demonstrated ability to be proactive and productive with minimal supervision.

Exceptional time management skills are a must.

Ability to confidently and diplomatically interact with donors, faculty/staff, vendors, and other visitors is crucial.