Executive Coordinator

Work Your Magic with us! Start your next chapter and join EMD Serono. Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet.

That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

The purpose of the Executive Coordinator role reporting into the Head NA Medical Affairs (NAMA) Strategy & Operations is to provide superior executive assistance to the SVP NAMA. The focus on calendar, travel, and expense reporting, as well as team-wide organizational maintenance, allows SVP NAMA to focus on key strategic and senior leadership activity. The role ensures medical operations and meetings are in line with corporate policies and organized in a cost-conscious manner.

This is a hybrid position requiring a minimum of 3 days in the office per week, with the possibility of additional in-office days depending on the needs of the business during specific weeks.

• Preparing and editing correspondence, communications, presentations, and other documents; handling incoming and outgoing communications, including emails, team calls, and mail.
• Meeting coordination:
  Plan, organize, and coordinate meetings, conferences, and events. Prepare agendas, take meeting minutes, and follow up on action items. Ensure the SVP is well‑prepared for meetings with relevant materials and information.
• Stakeholder management:
  Act as a liaison between the SVP and internal/external stakeholders. Build and maintain positive relationships with key contacts and departments.
• Understands how the team integrates with other teams in order to achieve overall objectives, on behalf of the business.
• Responsible for understanding the scope and content of ongoing programs that the NAMA team is involved in and assisting with projects where necessary while prioritizing and managing multiple projects simultaneously to ensure follow‑through on issues in a timely manner.
• Responsible for heavy calendar management, requiring interaction with both internal and external senior executives and their assistants, as well as third‑party stakeholders and industry partners to coordinate a variety of complex executive meetings and events.
• Provide advanced, executive administrative support to the NAMA Leadership Team (LT) members, including coordinating and scheduling high‑level business meetings upon request.
• Coordinate complex travel arrangements, both international and domestic.
• Ensure deadline delivery for requests and assignments such as team meeting agendas/minutes, and periodic team reports.
• Apply superior analytical skills to screening of routine and highly confidential responses to incoming mail, email, telephone calls and messages.
• Develop and maintain a confidential, centralized filing system linked to the computer network filing structure.
• Process expense reports for SVP and members of the NAMA LT as assigned, ensuring timely submission and accuracy.
• Collaborate with internal parties at all levels to gather information and prepare reports as per the executive’s needs.
• Attend all Administrative Excellence meetings and events.
• Generate information to support managerial decisions.
• Participate in the design and…