Executive Assistant/Brand & Culture Coordinator- Lifestyle Brand
Job in
Boston, Suffolk County, Massachusetts, 02298, USA
Listed on 2026-03-01
Listing for:
Boston Hire
Full Time
position Listed on 2026-03-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Our client, a growing Boston based lifestyle brand is seeking a dynamic Executive Assistant/ Brand Coordinator to join their team! The ideal candidate for this role is resourceful, collaborative, and enjoys taking on project based work. If you're an enthusiastic self starter who's looking for an opportunity to take initiative and make an impact, all while being a part of a fun company culture, this job is for you!
Responsibilities- Provide direct administrative support to the leadership team
- Plan and execute high touch events, including board meeting dinners, board and leadership offsites and large-scale celebratory events
- Coordinate meetings and track company initiatives across the organization
- Own and drive cadence of team gatherings from weekly lunch, monthly birthdays to annual team events such as our summer outing Negotiate contracts with supplies and equipment vendors
- Contact and relationship management (including timely updating of information)
- Prepare product gifting, PR package creation and delivery, and document preparation (tracking, printing and binding) for executive team travel
- Office supply ordering and inventory management, including organization of storage facilities, stocking of kitchen and office supplies
- Manage best practices for event budget, ROS (run of show) and data (guest attrition, budget variances, consumption etc.)
- Bachelor’s Degree required
- Minimum 2+ years of related work experience; experience in a professional office, creative agency, or hospitality (front of house and back of house)
- Positive attitude and strong work ethic
- Demonstrated strength in organizational skills
- Experience in multi-tasking and scheduling
- Self-awareness and a desire to learn and develop
- Excellent writing and speaking ability, including grammar and spelling
- A design sensibility to adhere to brand guidelines
- Strong ability to synthesize multiple information sources, and articulate recommendations
- Outlook, Sharepoint, Excel, and PowerPoint all a major plus
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