Coordinator ; Program Coordinator

002047SR

Harvard T.H. Chan School of Public Health

Global Health and Population

General Administration

Boston

Part-time

054

Non-exempt

55 - Hvd Union Cler & Tech Workers

Yes

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Working in the Department of Global Health and Population at the Harvard T.H. Chan School of Public Health, the Program Coordinator will provide support to Professor Goodarz Danaei (Bernard Lown Professor of Cardiovascular Health) and the Lown Scholars Program.

The Bernard Lown Scholars in Cardiovascular Health program, based in the Department of Global Health and Population at the Harvard T.H. Chan School of Public Health, recruits, trains and retains an international community of talented health professionals in low and middle income countries (LMICs) who will use public health tools and strategies to prevent cardiovascular diseases. The program provides funding for training and mentoring and since its establishment in 2008, the program now has 112 scholars from 23 countries.

The Program Coordinator will perform a wide range of complex and confidential administrative and clerical duties to support the administration of the Lown Scholars Program. The Program hosts 8-10 Scholars each year in July and requires more hours during this month.

Duties and responsibilities include, but are not limited to, the following:

• Serve as principle administrative contact and liaison between faculty director, Lown scholars, and Steering Committee members
• Develop and implement administrative systems, project planning, overseeing deadlines, tracking deliverables, and overall coordination
• Organize domestic and international travel and accommodations for scholars
• In collaboration with the department's core administrative team, help coordinate the Lown Scholar's academic appointments, onboarding, and visas
• Attend program meetings and take thorough meeting notes for distribution
• Provide smooth day-to-day communication with the Lown Program faculty and scholars, HSPH staff, and external program constituencies
• Working in close collaboration with the program's grant manager and finance team, monitor budgets, maintain financial documentation, and prepare paperwork including reimbursements
• Prepare materials and writing first draft and revision of a quarterly electronic newsletter
• Serve as a liaison with related programs and agencies, keeping their supervisor informed of relevant information
• Prepare correspondence, reports, and other written materials
• Coordinate events, meetings, or other symposia
• Prepare and maintain the Lown Program's financial, personnel, and administrative records
• Gather and maintain data and assist in preparing reports
• Develop communication strategies, launch revise and maintain the Lown Program website (Word Press), manage social media platforms (Linked In), Intranet folders and other program communications
• Other duties as assigned

PLEASE NOTE:

This position has a term end date of one year from date of hire, with the possibility for extension.

PLEASE NOTE:

This is a part-time, benefits-eligible position with a 17.5 hour work schedule.

• 4+ years of relevant experience is required; a combination of education and experience may be considered.

• Bachelor's degree
• Previous experience with arranging domestic and international travel and organizing meetings/seminars/conferences
• Proven interpersonal skills with experience in providing complex administrative support across groups and across a variety of projects
• Experience working under short deadlines
• Experience using Word Press and social media sites in context of organzational communications
• Solid working knowledge of office operations and related computer software (including the Microsoft Office Suite) and electronic communications tools
• Excellent writing and communication skills,…