Executive Assistant

Overview

We are seeking a highly organized and proactive Executive Administrator to support our executive team. The ideal candidate will possess exceptional communication skills, attention to detail, a business development mind-set, and the ability to manage multiple priorities in a fast-paced environment.

• Provide comprehensive administrative and operational support to the executive team, including acting as the key point of contact and as a trusted partner.
• Lead event planning, including developing proposals and managing logistics for the annual all-hands meeting, and in-person board and leadership meetings.
• Support the legal, transactions, and operations teams by maintaining organized and efficient online file systems.
• Prepare, edit, proofread, and distribute presentations, reports, and marketing materials to support executive team and company objectives.
• Manage logistics for the executive team, including complex calendar coordination, travel arrangements, meeting scheduling, and expense reporting.
• Provide administrative support for the investor and board member portal (Diligent).
• Handle sensitive and confidential information with exceptional discretion, professionalism, and integrity.
• Assist with project management and track progress on key initiatives.
• Conduct research and compile data for special projects, strategic initiatives, and company-wide process improvements.
• Anticipate executive needs, proactively solve problems, and contribute to team culture, efficiency, and organizational success.
• Work with members of the executive team to elevate their professional visibility (e.g., conference speaking opportunities, industry panels, media profiles, and Linked In presence).
• Support the onboarding process for new hires.

• Bachelor’s degree in business administration or related field preferred.
• 5+ years of experience in an administrative support role, preferably supporting senior executives.
• High level of professionalism, integrity, and discretion.
• Strong proficiency in Linked In and other corporate social media.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Experienced with preparing, managing, and updating marketing and corporate development materials.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize effectively; project management is a plus.
• Competitive salary and benefits package.
• Opportunities for professional development and career growth.