Executive Assistant Senior

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The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
** Job Summary
** Summary  Specializes in providing administrative and secretarial support to senior executives or chiefs (e.g., Top Leader of divisions, Services, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.
No    Essential Functions  
-Perform secretarial and administrative duties for a senior leader or board member.
-Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
-Prepares correspondence, meeting minutes or executive summaries.
-Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
-Work requires some analysis and use of initiative and independent judgment.
-Remain knowledgeable of corporate policy.
-Often called upon to interpret and communicate executive or board's intent to other employees.
-Perform payroll functions for executive team.
-Assists other administrative/executive assistants, and may assist with orientation and training of staff.
-May make contacts of a sensitive, complex, and confidential nature.
-Completes most complex tasks under minimal supervision.
** Qualifications
* * Education  Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred      No    Licenses and Credentials    Experience  experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required    Knowledge,

Skills and Abilities

- Strong technology and MS Office skills – Advanced Outlook, Word, Excel, PowerPoint.  - Ability to proofread and edit written documents.  - Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.  - Highly proficient in all communication skills (phone, verbal and written).  - Ability to handle sensitive information and situations with poise and professionalism.  

- Strong organizational, coordination and judgment skills.  - Ability to prioritize effectively.  - Ability to problem solve and troubleshoot.  - Ability to analyze a situation and determine best course of action within established guidelines.  - Basic math knowledge with some knowledge of bookkeeping.  - Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.  - Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.
** Additional Job Details (if applicable)
**** Physical Requirements
*** Standing Occasionally (3-33%)
* Walking Occasionally (3-33%)
* Sitting Constantly (67-100%)
* Lifting Occasionally (3-33%) 20lbs - 35lbs
* Carrying Occasionally (3-33%) 20lbs - 35lbs
* Pushing Rarely (Less than 2%)
* Pulling Rarely (Less than 2%)
* Climbing Rarely (Less than 2%)
* Balancing Occasionally (3-33%)
* Stooping Occasionally (3-33%)
* Kneeling Rarely (Less than 2%)
* Crouching Rarely (Less than 2%)
* Crawling Rarely (Less than 2%)
* Reaching Occasionally (3-33%)
* Gross Manipulation (Handling) Constantly (67-100%)
* Fine Manipulation (Fingering) Frequently (34-66%)
* Feeling Constantly (67-100%)
* Foot Use Rarely (Less than 2%)
* Vision - Far Constantly (67-100%)
* Vision - Near Constantly (67-100%)
* Talking Constantly (67-100%)
* Hearing Constantly (67-100%)
** Remote Type
** Onsite
* * Work Location
** 45 Francis Street
** Scheduled Weekly Hours
** 40
* * Employee Type
** Regular
* * Work Shift
** Day (United States of America)
** Pay Range**- /
** Grade
* * 6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications;

however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer…