Advancement Operations Coordinator

Bay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program sites throughout Greater Boston and Southern‑eastern Massachusetts.

The Advancement Operations Coordinator provides administrative and operational support to the Advancement Department, ensuring the efficient execution of all fundraising activities. Responsibilities include support for the Chief Advancement Officer, donor processing, event support, and database management. The ideal candidate is highly organized, detail‑oriented, a self‑starter who can manage multiple priorities independently, and proficient in Google Suite and Raiser's Edge CRM.

This is a non‑exempt position.

• Manage the CAO and team calendars, including scheduling meetings with internal and external stakeholders.
• Prepare and distribute meeting materials, including agendas, minutes, and presentations.
• Oversee office operations, including supplies, equipment, and relationships with building, IT, and internal departments.
• Reconcile team credit card expenses and prepare monthly donation records and reconciliation with the Senior Development Associate.
• Manage incoming and outgoing mail, and provide general administrative support to the team as needed.

• Assist with gift processing, including data entry, acknowledgment letters, and pledge tracking.
• Maintain accurate donor records and prepare fundraising activity reports.
• Support donor stewardship activities, including communications and solicitation coordination.

• Assist the Events Manager with event logistics, including nametags, mailing lists, guest list updates, mailings, and marketing materials.
• Staff events as needed.

• Bachelor’s degree and at least two years of experience in nonprofit fundraising or a related field, or four years of experience in nonprofit fundraising or executive support.
• Strong organizational and project management skills with the ability to manage multiple priorities and meet deadlines independently.
• Proficiency in Microsoft Word, Excel, and Google Suite; experience with Raiser's Edge strongly preferred.
• Commitment to the agency’s mission and values.

Bay Cove Human Services is an Equal Opportunity Employer and does not discriminate on the basis of race, ethnicity, religion, sex, gender identity or expression, national origin, sexual orientation, disability, age, veteran status, or any other groups as protected by Massachusetts or federal law. All qualified candidates, regardless of background, are encouraged to apply.

Bay Cove Human Services does not offer visa sponsor ships at this time and will require candidates to be authorized to work in the United States.

Pay Range: $26.46-$29.50