Legal Administrative Assistant

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This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$90,000.00/yr - $/yr

Thriving international law firm, is actively recruiting a dedicated Legal/Professional Assistant to join our fast‑paced Litigation team in the Boston office. This highly skilled role provides specialized administrative and secretarial support, acting as a crucial liaison between attorneys, clients, and firm management.

• Create, proofread, and edit complex legal documents, letters, and memoranda ensuring high‑quality formatting and firm standards.
• Manage attorney inboxes, calendars, contacts, and incoming electronic files (faxes, court filings), determining appropriate action and distribution.
• Ensure strict compliance with Client File Maintenance policy for both hardcopy and electronic materials; manage file life cycle, store in iManage, label and barcode hard copies, and close files per Records policy.
• Coordinate complex meeting logistics, including conference rooms, equipment, catering, and travel arrangements.
• Prepare and submit timely manual and electronic expense reimbursement and payment requests, ensuring proper coding.
• Manage daily lawyer time entry via iTimekeep and review pre‑bills to ensure accurate matter allocation.
• Provide telephone coverage for attorneys and respond professionally to client inquiries.
• Advance and utilize technical skills, providing training to staff and lawyers on new technologies to promote efficiency.

• Minimum three years of overall legal secretarial or equivalent experience; prior law firm experience highly preferred.
• In‑depth knowledge of firm‑specific software (document management, calendaring, time management); proficiency in Microsoft Office and PDF required; proficiency in iManage and other firm software strongly preferred.
• Strong word‑processing skills, familiarity with legal terminology, and ability to manage a large volume of work with strict attention to detail.
• Fundamental accounting aptitude for time entry and expense reporting preferred.
• High school diploma or equivalent required; college degree preferred.

Eligible for discretionary bonuses and participation in medical, dental, vision, and 401(k) retirement plan. The position is currently occupied. Applicants agree to be included in Vaco by Highspring’s talent pool for future hiring.

• Mid‑Senior level

• Full‑time

• Administrative, General Business, and Legal

• Law Practice, Legal Services, and Professional Services