Private Client Assistant

About the Opportunity

Salary Range: $75K-$90K | Non-exempt

Schedule: Full-time | Monday-Friday, 9-5

A top national law firm is seeking a highly experienced Private Client Assistant to provide comprehensive administrative and client service support to attorneys and legal professionals within the Private Client / Trusts & Estates practice.

This role is well-suited for a seasoned legal administrative professional who thrives in a fast-paced, client-facing environment, can manage a heavy workload with confidence, and consistently delivers exceptional service with discretion and professionalism.

• College degree or equivalent relevant professional experience required
• 5+ years of legal administrative or legal assistant experience in a law firm or professional services environment required
• Private Client, Trusts & Estates, or Estate Planning experience strongly preferred
• Excellent written and verbal communication skills
• Proven ability to manage high-volume workloads and meet multiple deadlines under pressure
• Strong organizational, administrative, and time-management skills
• Exceptional attention to detail and follow-through
• Demonstrated client service orientation with a professional and polished demeanor
• Ability to work independently and collaboratively across all levels of an organization
• High level of integrity, discretion, and confidentiality
• Proactive, self-motivated, and solution-oriented mindset
• Advanced computer proficiency
  , including Microsoft Word, Outlook, Excel, and Power Point
• Ability to quickly learn and adapt to new software and legal systems
• Flexibility to work overtime when business needs require

• Provide high-level administrative support to attorneys, associates, legal assistants, and designated team members within the Private Client section
• Deliver exceptional client service
  , professionally handling internal and external inquiries, answering phones, and greeting clients
• Serve as a primary point of contact for clients
  , providing timely information and updates
• Maintain strict client confidentiality and handle sensitive information with discretion
• Manage incoming and outgoing mail, phone calls, and email correspondence
• Coordinate and maintain complex, ever-changing calendars
  , including meetings, conferences, appointments, and travel arrangements
• Proactively send reminders, confirmations, and deadline notifications
• Prepare and proofread correspondence, memoranda, and legal documents accurately and efficiently
• Actively manage attorney and paralegal billable time
  , including time entry and monthly billing processes in collaboration with billing specialists
• Process expense reports, check requests, and billing edits
  , including mailing non-e-bill client invoices
• Initiate conflict checks
  , draft engagement letters
  , and submit client intake documentation
• Coordinate administrative workflow across clients, timekeepers, document support, and night assistance teams
• Support attorney projects by managing logistics, deadlines, and communication
• Participate in ongoing training and professional development to enhance efficiency with firm software and systems
• Accurately log daily tasks and activities in firm tracking systems by end of day
• Collaborate effectively with assigned teams and section colleagues
• Assume additional responsibilities as needed to support business priorities

• Daily free breakfast and a lunch stipend
• Comprehensive health, dental, and vision insurance
• Retirement savings and wellness programs
• Paid time off and holidays

This organization has been nationally recognized among the Best Law Firms and has earned consistent recognition for its commitment to diversity, equity, and inclusion
.

If you are an experienced Legal Assistant seeking a long-term opportunity in a collaborative, high-performing professional services environment, this role offers both challenge and reward.
Apply today to take the next strategic step in your legal support career.

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.