Legal Executive Assistant

Legal Assistant / Legal Administrative Assistant

Salary: $80,000-$110,000

Location:

Hybrid

Thriving international law firm, is actively recruiting a dedicated Legal/Professional Assistant to join our fast-paced Litigation team in the Boston office. This highly skilled role provides specialized administrative and secretarial support, acting as a crucial liaison between attorneys, clients, and firm management. The ideal candidate is a proactive problem-solver with a strong background in legal file management, document production, and financial administration.

• Create, proofread, and edit complex legal documents, letters, and memoranda from various drafts (electronic, handwritten, dictation), ensuring high-quality formatting and firm standards.
• Manage attorney inboxes, calendars, contacts, and incoming electronic files (faxes, court filings), determining appropriate action and distribution.

• Ensure strict compliance with Client File Maintenance policy for both hardcopy and electronic materials.
• Manage file life cycle: ensure electronic materials (emails, documents) are properly stored in iManage and that all hardcopy files are barcoded, labeled, and closed in a timely manner according to Records policy.
• Actively work with attorneys to utilize technology to promote an efficient, less-paper workplace.

• Coordinate complex meeting logistics, including conference rooms, equipment, catering, and travel arrangements.
• Prepare and submit timely manual and electronic expense reimbursement and payment requests, ensuring proper coding and adherence to firm and client guidelines.
• Manage daily lawyer time entry (via iTimekeep) and review pre-bills to ensure accurate matter allocation.
• Provide telephone coverage for attorneys and respond professionally to client inquiries.

• Advance and utilize technical skills, providing training to staff and lawyers on new technologies to promote efficiency.

• Experience:
  
  Minimum three years of overall legal secretarial or equivalent experience is required. Prior law firm experience is highly preferred.
• Technical
  
  Skills:
  • In-depth knowledge of firm-specific software used in the legal field (document management, calendaring, time management).
  • Proficiency in Microsoft Office and PDF is required.
  • Proficiency in iManage and other firm software applications is strongly preferred.
• Aptitude:
  Strong word processing skills, familiarity with legal terminology, and an ability to manage a large volume of work with strict attention to detail.
• Fundamental accounting aptitude for time entry and expense reporting is preferred.
• Education:
  
  High school diploma or equivalent required;
  College degree preferred.