Administrative Assistant to Strategy & Planning and Program Planning

Description

SCHEDULE: Exempt generally, Monday - Friday 8:30 a.m. – 5:00 p.m., with some early morning, evening and weekend hours as needed

Pay: $24.00 - $30.00 per hour DOE (Salary ranges provided are based on relevant experience and skill set)

LOCATION
: 3368 Washington Street, Jamaica Plain and 434 Harrison Ave, South End Boston and other regional locations as needed. This position is eligible for hybrid work pursuant to PSI’s Remote Work Policy

The Administrative Assistant provides comprehensive administrative and clerical support to the Strategy & Planning and Program Planning departments at Pine Street Inn. They maintain a well-organized and efficient office by establishing, implementing, and maintaining systems that enable smooth departmental operations. Specifically, the Assistant coordinates department logistics, project and meeting management, including research, document preparation, and distribution, and internal/external constituent stewardship.

The Assistant works collaboratively with other administrative staff to ensure consistency and coordination across departments. This position proactively anticipates the needs of department leadership, identifying opportunities to streamline processes, and address issues before they arise. The Assistant handles a wide range of administrative tasks including meeting planning and scheduling, note-taking, electronic and physical filing, report development, and communications. The Assistant demonstrates initiative, strong organizational skills, and a commitment to fostering effective collaboration across all levels of the organization.

REQUIRED:

• Associate’s degree in business and minimum of 3-5 years of administrative experience in an administrative office, or equivalent experience
• PREFERRED:
• Bachelor’s degree in business and five years of administrative experience

REQUIRED:

• Strong planning and organizational skills; superior interpersonal, verbal and written skills
• Superior organizational, written and verbal communications skills and demonstrated project management experience
• Demonstrated commitment to Pine Street Inn’s mission, positive approach to change, promoting best development practices and excellent computer skills including Word, Excel, and Power Point, Visio, Outlook
• Ability to work effectively under pressure
• Ability to take initiative
• Must be self-directed
• Must be able to take direction well
• Willingness to work some evenings and early mornings, as needed
• Works proactively to keep up with program innovations and new administrative technologies
• Demonstrated ability to successfully work in a goal-oriented team environment
• Enthusiasm, positive sense of humor and can-do attitude