Clinical Operations Coordinator

Overview

Provides support to ensure maximum Division OR utilization. Assesses and monitors snapboard and MD calendars daily to ensure cases are placed efficiently and effectively and that open time is used appropriately within the Division. Proactively identifies issues and proposes solutions. Maintains Division block calendar – actively monitoring for internally released time, reassigning released time as appropriate, and releasing to hospital according to policy.

Maintains additional shared calendars (ex. DIEP calendar). Provides weekly reports to Practice Administrator and Sr. Administrative Director on prospective and retrospective utilization. Prepares formal monthly OR utilization reports for leadership review. Uses available tools to proactively identify issues and offer solutions to practices. FYIs Practice Administrator and Sr. Administrative Director as needed. Trains new staff on OR booking policies and procedures and serves as first point of contact to junior staff with OR-related queries.

Maintains current knowledge of provider OR needs.

• Provides additional coordination and support for Division clinical needs: maintains faculty call schedules; onboards clinical observers and coordinates formal observation schedules, as needed; maintains clinic templates and facilitates changes as requested by Practice Administrator; serves as administrative partner in launching new clinical programs or services not directly tied to an MD.

• Serve as backup support to Practice Administrator for management issues related to MD practice operations, as needed. Acts as a "site supervisor" at BWH when Practice Administrator is not physically present. Answers staff questions and provides in-the-moment support when necessary (e.g., patient relations issues). Assists with selecting and onboarding new staff, as needed. Participates in staff evaluations as related to surgical coordination performance.

• Participate in additional projects related to clinical operations, as requested.

- Bachelor s Degree required.

- 2+ years of related healthcare experience required, demonstrating progression of duties and responsibilities over time.

Can this role accept experience in lieu of a degree?

No

Experience

• Knowledgeable of basic business administrative principles and project management best practices.
• Exceptional verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Ability to work on tight deadlines.
• Knowledge of file management and other administrative procedures.

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Brigham and Women  Physicians Organization, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.