Executive Assistant
Listed on 2026-01-24
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Administrative/Clerical
Virtual Assistant/ Remote Admin, Office Administrator/ Coordinator, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Executive Assistant | Creator-Founded Beauty Brand
Aux Talent is partnering with a fast-growing beauty brand at the intersection of artistry and authenticity to hire an Executive Assistant supporting the Founder, a well-known beauty influencer. This is a true “right hand” role focused on bringing calm, structure, and follow-through to a high‑velocity environment so the Founder can stay focused on the highest‑impact work.
The ideal candidate is highly organized, proactive, and discreet, with strong judgment and a polished communication style. This role is distinctly not a personal assistant position, but the right person understands that in creator‑led businesses, personal and professional lines can occasionally blur.
Typical duties (include but are not limited to):- Manage and optimize the Founder’s calendar, ensuring time is aligned to top business priorities
- Coordinate complex travel, meetings, interviews, and scheduling—anticipating conflicts and resolving them in real time
- Own day‑to‑day administrative needs (expenses, vendor coordination, logistics) and keep key workflows moving
- Serve as a liaison for internal and external communications; draft/respond to correspondence in the Founder’s voice as needed
- Coordinate with partners, clients, investors, and collaborators to ensure timely follow‑ups and professional representation
- Manage speaking engagements, interviews, and press requests in partnership with PR/marketing
- Support select personal logistics (travel, appointments, scheduling) and assist with events/errands as needed to free the Founder’s time
- Maintain strict confidentiality across sensitive company and personal matters
- Exceptional organizational skills with the ability to juggle competing priorities and shifting timelines
- Strong writing and communication skills; capable of representing the Founder with professionalism and tact
- High EQ, discretion, and sound judgment in sensitive, high‑stakes situations
- Anticipatory mindset—two steps ahead, resourceful, and solutions‑oriented
- Tech‑savvy and systems‑minded (Google Workspace, Slack, Asana, Airtable)
- Calm under pressure and comfortable operating amid ambiguity and creative pace
- Boston‑based and willing to travel 25–50%
Remote (Boston‑based required)
LocationBoston, MA (remote with travel)
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