Administrative Assistant

Overview

Our client,
multinational energy management and industrial automation company, is looking for someone to join their team as an Administrative Assistant!

This is a hybrid 12-month contract, that takes place in Boston, MA

• Education:
  
  Bachelor’s degree or equivalent experience.
• Experience:
  
  Minimum 5+ years supporting senior executives in a global organization.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, etc.).
• Ability to handle sensitive information with discretion.
• High level of adaptability and problem-solving skills.

• Calendar & Scheduling Management – Coordinate and manage complex calendars for multiple executives, including prioritizing meetings and resolving conflicts. Organize internal and external meetings, video conferences, and travel schedules.
• Travel Coordination – Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Prepare travel expense reports and ensure compliance with company policies.
• Communication & Correspondence – Serve as the primary point of contact for executives, screening and prioritizing emails, calls, and requests. Draft, edit, and proofread correspondence, presentations, and reports.
• Meeting Preparation & Support – Prepare agendas, briefing materials, and presentations for leadership meetings. Record and distribute meeting minutes and follow up on action items.

• Medical Insurance - Four medical plans to choose from for you and your family
• Dental & Orthodontia Benefits
• Vision Benefits
• Health Savings Account (HSA)
• Health and Dependent Care Flexible Spending Accounts
• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance
• Hospital Indemnity Insurance
• 401(k)
• Paid Sick Time Leave
• Legal and Identity Protection Plans
• Pre-tax Commuter Benefit
• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy.

Applicants need to make their needs known in advance.