Executive Administrator

EAM is seeking an Executive Administrator to provide high-level administrative support to senior members of the team. This role is critical to enhancing the efficiency and effectiveness of the firm’s operations. The Executive Administrator will serve as a professional and trusted representative of the team, interacting regularly with internal colleagues, portfolio company leaders, and external partners.

The ideal candidate is highly organized, detail-oriented, proactive, with a positive, “can-do” attitude and the ability to manage multiple priorities in a fast-paced environment.

Responsible for management of busy and ever-changing calendar while protecting the executive’s time and priorities

Coordinate and book all travel arrangements

Prepare, submit, and track expense reports

Schedule, arrange and facilitate meetings

Support the team with general administrative and clerical tasks, including:

• Assisting with the preparation, editing, and formatting of presentation materials
• Drafting meeting minutes and correspondence
• Taking notes during diligence calls, meetings, and internal discussions

Manage and execute ad hoc projects related to EAM’s investment activities and portfolio companies

Maintain and update the firm’s CRM database

Manage and coordinate EAM’s Linked In and social media postings

Oversee day-to-day office operations, including:

• Greet and welcome all EAM visitors and guests
• Manage office supplies and kitchen inventory
• Ensure conference rooms are ready for all meetings
• Collect and distribute mail

Assist with the planning and coordination of external meetings and events, including Board meetings, annual meetings, firm events, and company offsites

• Exceptional organizational and multitasking skills with a strong attention to detail, must be able to prioritize effectively in a fast-paced environment
• Proactive, flexible, and willing to assist with a wide range of projects
• Demonstrated professionalism and sound judgment, with the ability to anticipate needs
• Positive team-oriented mindset with the ability to work independently
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

This is a full-time, in-person position based in EAM’s Boston office, Monday through Friday. Candidates must be local to the Boston area.