EA to University VP

EA to University VP - $38/hr

A prestigious Boston university seeks a highly organized, proactive Executive Assistant to support the VP of Student Affairs in a fast-paced, student-focused environment. This role requires strong multitasking, communication, and administrative skills.

• Calendar Management – Oversee scheduling, prioritize meetings, and resolve conflicts
• Communication – Serve as the VP’s primary point of contact, handling inquiries professionally
• Travel & Events – Coordinate logistics for domestic and occasional international travel
• Expense & Budget – Process reimbursements and manage financial transactions in Workday
• Office Operations – Maintain records, order supplies, and improve administrative workflows

• 5+ years as an Executive Assistant to a VP or C‑suite leader
• Proficiency in Google Calendar/Outlook, Google Suite, Microsoft Office, and Workday
• Strong interpersonal skills to handle urgent requests and shifting priorities
• Experience with meeting coordination, venue booking, and travel planning
• Higher education or multi‑executive support experience is a plus

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.