Admin Assistant - Advancement Operations

Admin Assistant - Advancement Operations

Category:
Administration & Office Support

Employment Type:

Contract

Reference: BH-392140

Advancement Operations Assistant
External  # TBD
Boston, MA - ONSITE
6 month W2 contract (potential to extend). Pay rate: $23-25/hr depending on education and experience.
Shift: 35 hours per week Monday to Friday (Flexible - 8:30‑4:30 or 9:00‑5:00*, preferred).

The Administrative Assistant, Advancement Operations is a critical member of the Office of University Advancement, providing front‑line customer service and serving as the first point for internal and external constituents. This position is responsible for providing excellent customer service including greeting visitors, handling inquiries, and answering and directing telephone calls. The Administrative Assistant is responsible for providing budgetary support to the Operations team including monthly budget reconciliations for approximately 27 operating accounts, processing payment for invoices, managing various vendor accounts that service University Advancement, and partnering with Advancement teams to track event budgets and ensure timely payments.

The Administrative Assistant will manage the contract submission process for the division, tracking all contracts that come through and submitting to the division gatekeepers and the Office of General Counsel. The Administrative Assistant will provide administrative support, which may include calendar management and scheduling. Working closely with the University Advancement Budget & Operations Team, this role will work closely with event leads, finance directors, and other campus partners.

This role works under minimal supervision and requires strong time‑management, keen attention to detail, and a proactive mindset.

• Associate's Degree required, Bachelor's Degree preferred.
• 1–3 years of experience working in an office environment or in a customer service role.
• Ability to work in a fast‑paced environment where proactive assistance is highly valued.
• Strong organizational, written and oral communication, and interpersonal skills.
• Extremely detail oriented.
• High level of self‑confidence and enthusiasm.
• Positive and customer service oriented.
• Innovative self‑starter with demonstrated ability to be proactive and productive with minimal supervision.
• Exceptional time‑management skills.
• Ability to confidently and diplomatically interact with donors, faculty/staff, vendors, and other visitors.

• Medical, Dental & Vision Benefits
• 401K Retirement Saving Plan
• Life & Disability Insurance
• Direct Deposit & weekly ePayroll
• Employee Discount Programs

Estimated Min Rate: $17.50
Estimated Max Rate: $25.00

Note:

Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

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