Materials Management Worker Senior Job Boston area,Massachusetts USA,Administrative/Clerical

Site: The Brigham and Women's Hospital, Inc.

Job Summary

All responsibilities as the Level 1, 2 and 3 Technician.

Evaluates streaming options for meeting user needs, and creates resolution in an effective, efficient manner. Manages video hosting and streaming client accounts, as well as creates and maintains a video streaming technology website, with support and troubleshooting options. Works with Partners Information Systems to develop and improve enterprise architecture, define video‑streaming standards for the hospital. Advises Manager on new technology trends and for cost‑effective initiatives.

Maintains all equipment and provides Manager with inventory needs, such as bulbs for projectors, maintenance of equipment.

Maintains BWH Office Services Intranet website, reviewing and updating frequently to reflect current offerings of department, helpful links, contact information and important notices.

Directly assists Office Services Manager with financial aspects of the department, including annual budget preparation, non‑Capital and minor‑Capital purchase requests, purchase order and requisition tracking and inventory. Required to have a full understanding of departmental GL codes and cost center activity. Proficiency with and knowledge of online account/tracking software such as People Soft/E‑Buy, Kronos, Vision and Hyperion.

Coordinating with customers events and projects assignments.

Coordinating projects with the technicians and assigning new projects, including video, streaming, equipment moves, office rooms.

Coordinating Zoom events and meetings as necessary. Including camera and audio production level coordination with outside contract and departments like development.

Following up with users of EMS to make sure locations like Zinner and Wolf conference room need AV support.

Set up and maintain calendars within MS Outlook for "privately held" conference rooms; keeping current with CMO mandate for proper method for reserving such spaces.

Assist in setting up and putting away Cots during emergent needs.

Train techs in all aspects of Office Services making sure they are following policy.

Other duties/responsibilities as assigned by OS Manager and/or by other members of senior staffing as delegated by Manager.

Records purchases, maintains database, performs physical count of inventory, and reconciles actual stock count to computer‑generated reports.
Receives, unpacks, and delivers goods; re‑stocks items as necessary; labels shelves.
Processes and/or approves invoices for payment.
Processes and documents returns as required following established procedures.
Performs routine clerical duties, including data entry, answering telephones, and assisting customers.
Serve as cashier and handle cash and cash‑related payments.
Lead, guide, and train staff/student employees, interns, and/or volunteers performing related work;
Participate in the recruitment of volunteers, as appropriate to the area of operation.

Qualifications

Education:

High School Diploma or Equivalent required. Can this role accept experience in lieu of a degree? No.
Licenses and Credentials:
None specified.
Experience:

Directly related experience 3‑5 years required.
Knowledge, Skills and Abilities:
- Knowledge of supplies, equipment, and/or services ordering and inventory control.
- Ability to reconcile stock counts to report data.
- Database management skills.
- Ability to analyze and solve problems.
- Ability to prepare routine administrative paperwork.
- Ability to receive, stock, and/or deliver goods.
- Clerical, word processing, and/or office skills.
- Knowledge of university invoicing procedures.

Physical Requirements

Standing Constantly (67‑100%)
Walking Constantly (67‑100%)
Sitting Rarely (Less than 2%)
Lifting Frequently (34‑66%) 35lbs+ (w/assisted device)
Carrying Frequently (34‑66%) 35lbs+ (w/assisted device)
Pushing Frequently (34‑66%)
Pulling Frequently (34‑66%)
Climbing Occasionally (3‑33%)
Balancing Constantly (67‑100%)
Stooping Occasionally (3‑33%)
Kneeling Occasionally (3‑33%)
Crouching Occasionally (3‑33%)
Crawling Occasionally (3‑33%)
Reaching Frequently (34‑66%)
Gross Manipulation (Handling) Constantly (67‑100%)
Fine Manipulation (Fingering) Frequently (34‑66%)
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