Executive Assistant Sr. Associate- Financial Consulting

Executive Assistant Sr. Associate
- Financial Consulting page is loaded## Executive Assistant Sr. Associate
- Financial Consulting locations:
Boston time type:
Full time posted on:
Posted Todayjob requisition :
JR117109

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally.

There’s no one like you and that’s why there’s nowhere like RSM.The executive assistant sr associate will provide highly skilled and efficient support to one or more RSM leaders and/or their teams. This position is responsible for the execution of all day-to-day activities, including strategic calendar and schedule management, execution of travel arrangements/expense reimbursement and coordination of logistics for internal and external meetings.

May assist with proofreading communications, compiling reports and other special projects as needed. This position works closely with key stakeholders to build strong relationships across the enterprise and ensure that assigned projects are prioritized, scheduled, and executed appropriately. The executive assistant sr associate will demonstrate more advanced experience by working closely with a manager or manager lead, and other ESS and firm leadership on helping identifying process improvement opportunities and efficiencies for leadership support and will provide quality and consistent support throughout the firm in accordance with RSM policies.

In collaboration with the executive assistant manager, this position is responsible for, training, development, and mentorship of other leadership support team members. This position requires a high level of professionalism, confidentiality, and a sense of urgency. The ability to problem solve and work independently is required. The executive assistant sr associate may also be an idea generator in the creation and development of administrative processes.

Serve as the point person to maintain all calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly. Coordinate all travel arrangements (flights, cars, hotels and meals, etc.). Submit expense reports in a timely manner. Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, creating agendas/developing content, taking notes and following up with action items.

Maintain daily, weekly and monthly to-do lists, with follow-ups accordingly. Begin to anticipate needs and independently apply a systematic approach toward achieving desired outcomes. Routinely handle confidential correspondence.

Delegate or take ownership of projects and/or events as assigned, including conducting research, establishing timelines, organizing details, and following through with execution. Create and maintain documentation to identify, plan and follow up on active assignments for leaders and other contributors. Prepare and proofread information, including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance. Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.

Review work product of executive assistants, ensuring quality and consistent deliverables. Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed.

Serve as a knowledge resource for leaders/teams with questions on established processes to deliver a consistent and positive experience. Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate. Share advanced knowledge of firm systems, tools, and industry knowledge when appropriate. Begin to build strong relationships within their leader's line of business, firm client service and ESS to ensure…