Executive Assistant

About Us

Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently.

Join us in our pursuit to defend data and protect people.

At Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values:

Bold in how we dream and innovate

Responsive to feedback, challenges and opportunities

Accountable for results and best in class outcomes

Visionary in future focused problem-solving

Exceptional in execution and impact

The Executive Assistant provides senior‑level calendaring and travel support for the DSG leadership team, with primary focus on the EVP & GM, Data Security & Governance. This role is critical to ensure executive time is protected, priorities are clearly reflected in schedules, and travel logistics are managed seamlessly in a fast‑paced, global environment.

While the EVP is the top priority, this role also supports calendaring and travel for 3 DSg SVPs. The Executive Support team will operate within a centralized executiveසේ support model aligned by function rather than by individual leader, with the Executive Assistant reporting into the Executive Business Partner.

We are looking to hire this role in Boston, MA with 3 days in office.

Primary Executive Support:

• Own end‑to‑end calendaring for the EVP proactively managing complex, multi‑time‑zone schedules and prioritizing noz meetings based on business and strategic needs.
• Manage all travel logistics for the EVP, including flights, accommodations, ground transportation, and detailed itineraries.
• Anticipate scheduling and travel needs in advance, ensuring seamless transitions and minimal friction.

• Provide calendaring and travel support for 3 DSg SVPs, ensuring consistency and coordination across leadership schedules.
• Align SVP calendars with EVP priorities to support effective leadership engagement and decision‑making.

• Serve as the single source of truth for executive calendars and travel plans.
• Partner closely with the Executive Business Partner to ensure schedules reflect strategic priorities, planning cycles, and key milestones.
• Identify opportunities to improve calendaring and travel processes to increase efficiency and consistency across DSG.