Administrative Associate II; Fetal Care & Surgery Center

Department Summary

The Fetal Care and Surgery Center (FCSC) at Boston Children's Hospital - in affiliation with Brigham & Women's Hospital - provides diagnosis, ongoing screening and care for mothers carrying babies with confirmed or suspected congenital anomalies. Using advanced diagnostic tools, groundbreaking surgical and medical treatments, and supportive care, our fetal specialists are increasing the chances of survival and the quality of life for many newborns.

We offer compassionate care and support that extends throughout childhood – from prenatal diagnosis and counseling through treatment and long-term follow-up.

• Assisting supervisor with special projects and preparation of complex reports and documents. Collecting and compiling information from diverse sources, performing calculations, creating charts, graphs, and spreadsheets, and performing other related duties as requested.
• Transcribing and typing correspondence, forms, reports, manuscripts, and other materials involving complex scientific, technical and/or specialized terminology from recorded dictation, shorthand, or rough draft. Preparing documents requiring stylized formats and lettering or graphics using specialized commercial software, such as desktop publishing or graphics packages. Proofreading and editing materials for grammar, punctuation, and spelling.
• Answering, screening, and routing telephone calls and greeting and directing visitors and staff. Providing routine and/or standardized information within scope of knowledge and authority. Receiving, screening, and drafting responses to correspondence.
• Scheduling appointments and meetings and maintaining calendars алардын physician/supervisor(s). Reserving meeting locations, ordering supplies and equipment and preparing meeting agenda and other materials. Preparing travel arrangements as necessary. Assisting حكومة في تنظيم وجدولة مؤتمرات وندوات وفعاليات برنامج القسم المشروح ، بالاستلام وتسجيل استمارات التسجيل والغرامات وتلقي الدفع، وتوصيل الرسوم لضريبة الإدارة ولا غداء المأمعزيل أو أي مسؤوليات أخرى مُخاضرة.
• Maintaining department files, records and databases. Entering information from source documents into computer databases and spreadsheets, compiling, printing and distributing periodic reports, mailing labels and other information as needed. Maintaining department/office library reference books, journals and other materials.
• Monitoring and maintaining office equipment and supply inventory. Reordering standard office supplies according to established guidelines and requests equipment repair services as needed. Receiving and reconciling supply orders and invoicing, identifying and resolving delays, billing errors, or discrepancies. Communicating with hospital support Question] to suspended services required.
• Preparing, routing, and tracking routine administrative forms and documents. Routing materials for required authorizations and monitoring receipt bymaan destination. Communicating with other hospital departments to resolve delays and errors.

• High School Diploma/GED required

• Basic computer skills required.
• Previous administrative or customer service experience preferred.

The clauses pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.

Experience the benefits of passion and teamwork.