Operations Support Assistant

Overview

The Operation Support provides comprehensive administrative and operational support across system administration, project coordination, and preconstruction activities. Key responsibilities include job coordination, weekly timekeeping activities ensuring accurate time entry, managing job set up and reporting, and maintaining project documentation. The role also supports data input, QA/QC processes, and handles various administrative tasks for regional teams.

• Manage HH2 projects on all sites, including establishing new user access, issuing all password resets, adding new employees to designated payroll groups
• Ensure accurate assignment of payroll approval paths, maintaining any updates or changes on all jobs
• Ensure all laborer, carpenter, and operator time is entered correctly each work and coded correctly based on hour review. Ensure hours are approved by client every week, escalating to PM team when hours go unapproved

• Open jobs in HH2 and coordinate with accounting team and PM team on cost code openings and management
• Manage active job list in HH2, reviewing for job closures
• Communicate with client teams for requests, prioritizing needs for the department
• Save all job Labor Back Up Files for Accounting/PM team for all projects weekly
• Manage job costs by reviewing requisitions on rental reports and payroll reports, including non-billable items
• Set up and manage regional project management files (file architecture) for all new jobs on the Liberty internal file, audit for completion routinely and ensure consistency
• Maintain G Drive and Stratus Drive Project folders
• Run ad hoc reporting as needed Unanet QA/QC etc.
• Badge management for special projects as needed
• Notify payroll and HR teams of layoffs as required; update HH2 system as appropriate

• Unanet field estimate inputs
• Unanet Lead input
• Project Matrix updates and tracking
• Building Connected QA/QC
• File Folder creation and tracking

• Managing document archival process for projects as needed
• Handling additional duties and requests from Regional Team as needed

• Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel and Outlook.
• Ability to manage and prioritize tasks/projects with little supervision.
• Excellent written and verbal communication skills.
• 4-year college degree or equivalent work experience desired.
• Construction background preferred, but not necessary.
• Professional appearance and manner.
• Ability to travel to various job sites

General office working conditions with some exposure and time on the physical job site and/or in the construction trailer. Job site walking.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus.

The employee will spend their time in an office environment with a quiet to moderate noise level and spend additional time on the physical job site or construction trailer. Job site walking.

Entry level

Full-time

Other

Construction and Office Administration