Sr. Administrative Assistant

Sr. Administrative Assistant - up to $35/hr

Seeking a highly organized Sr. Administrative Assistant to support a busy academic leader with a full schedule and high-impact responsibilities. This is a high-visibility role where you’ll manage logistics, coordinate academic materials, and help facilitate engaging events and classes.

Pay for this role is up to $35/hr based on experience.

• Fast-paced, intellectually stimulating academic environment
• Meaningful work supporting educational programs and student success
• Direct impact through calendar coordination, events, and course logistics
• Exposure to leadership and opportunities to grow professionally
• Hands-on role with high visibility and daily impact

• Manage a dynamic and tightly packed calendar using Google Calendar and Outlook
• Coordinate travel and logistics for guest speakers and visitors
• Assemble academic materials: syllabi, course packets, and maintain class waitlists
• Provide operational support for conferences, workshops, and student dinners

• 3+ years of recent administrative experience in a professional office environment
• Experience supporting senior staff with calendar management for demanding schedules
• Familiarity with organizing meetings, materials, or events in fast-moving settings

• Proficient in Google Calendar, Zoom, and Outlook
• Able to manage multiple priorities with attention to detail
• Experience using Asana or similar task/project management tools

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.