Office Manager

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Our client, a real estate company, is seeking a dedicated and organized Office Manager to join their busy Boston office. This role ensures the seamless operation of the corporate workspace, supporting the team with administrative excellence and facilitating a productive, welcoming environment. If you thrive in fast‑paced settings, possess a proactive attitude, and enjoy coordinating daily office functions, we encourage you to apply.

$45K - $60K

• Potential offers vary based on experience level and qualifications.

• Direct daily office activities, managing supplies, equipment, and overall facilities.
• Act as the main contact for vendors, service providers, and property management teams.
• Create strategies aimed at enhancing operational efficiency within the office.
• Maintain and oversee cleanliness of communal spaces, kitchen, and conference rooms.
• Welcome visitors, employees, and occasionally residents, ensuring a positive first impression.
• Collaborate with the Administration Team to organize onsite meetings, including setup, catering, and audiovisual needs.
• Handle incoming mail, packages, and deliveries, including sorting, scanning, and forwarding.
• Oversee and operate the company’s mailing services, including sending certified mail.
• Keep inventory of office supplies and food stock, reordering as necessary.
• Use online reservation systems to coordinate meeting rooms and workspace bookings.
• Partner with departments to properly dispose of outdated documents and equipment.
• Support the Administration Team with overflow tasks and special projects.

• 1‑2 years of administrative or office support experience; internships and related roles welcomed.
• High school diploma or GED required; an associate’s degree or relevant experience is preferred.
• Proficiency in Microsoft Office programs such as Word, Excel, and Outlook.
• Strong organizational talents, with excellent attention to detail and multitasking skills.
• Exceptional written and verbal communication abilities.
• Demonstrated professionalism, a sense of urgency, and reliability.
• Ability to work independently with minimal supervision.
• Experience coordinating office logistics, including mail, supplies, and meeting arrangements.
• Must be comfortable stocking supplies regularly and managing mail duties.
• Massachusetts Notary Public certification is a significant plus.
• Willingness to work five days onsite in the Boston office.

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under‑represented in their respective occupation or position.