Senior Assistant, Boston Marathon - Jimmy Fund Walk

Senior Assistant, Boston Marathon - Jimmy Fund Walk

Posted on May 12, 2023

Senior Assistant, Boston Marathon – Jimmy Fund Walk

Brookline, MA

Full Time

Embody Dana-Farber’s Core Values:
Impact;
Excellence;
Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.

Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care:
The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer.

• Revenue responsibility of $200,000
• Primary contact for a portfolio of teams in the Boston Marathon Jimmy Fund Walk.
• Complete donor visits to participants, Team Captains, and Pacesetters, yielding 30 calls/face-to-face meetings annually.
• Strategize with partner business units to expand high-capacity walker’s opportunities with the organization.
• Outreach to Unassigned Team Captains and first-time Unassigned walkers.
• Coordinate the Walk Team’s weekly update to the division including the year to date (YTD) Revenue.
• Oversee Walk’s Community Fundraising Events (tracking event forms, recording proceeds, etc.)
• Liaise with fiscal department and contacts in oncology department to ensure funds raised are credited and acknowledged appropriately.
• Complete daily, weekly, and monthly processes to ensure funds raised by restricted teams are properly designated.
• Work with the Assistant Director II, Institute Initiatives, on sending alerts notifying departments on a team has restricted funds to them.
• Support Assistant Director II, Institute Initiatives, as needed (including but not limited to)
• Pre-event planning for all employee-specific events.
• Provide administrative support to the Assistant Vice President, Associate Director of Stewardship, and Senior Associate Director II, Marketing, including managing correspondence, mail, expense reports, travel arrangements and appointments.
• Monthly P-card reconciliation for AVP;
  Director, Stewardship;
  Senior Associate Director II, Marketing; and Assistant Director II, Institute Initiatives.
• Uploads for contacts into internal databases for AVP;
  Director, Stewardship;
  Senior Associate Director II, Marketing; and Assistant Director II, Institute Initiatives, as well as contact uploads for entire Walk team outreach.
• Stewardship event-related logistics, such as tracking RSVPs and updating EMS/CV, creating nametags, making slideshows, and more.
• Oversee scheduling Stewardship and Walk Staff meetings and circulating meeting minutes.
• Complete weekly reports/processes for Stewardship team as needed ($1K+ report, Prospect Manager updates, assignment process for prospect research, etc.)
• Oversee annual review of Prospect Manager assignments and update databases as needed.
• Monthly collection and processing of dining pavilion canisters.
• Oversee walker tracking spreadsheet and deadlines to identify stories for marketing materials, emails, social media, etc.
• Track and facilitate ordering of business card spreadsheets for teams that qualify.
• Schedule meetings as required for the Assistant Vice President, assist in the coordination of these meetings making necessary arrangements, and taking meeting minutes if required.
• Provide back-up to the Walk Assistant to respond to calls, and emails from participants, volunteers, donors, and inquiries; suggest appropriate responses and inform supervisor when the situation merits his attention.
• Provide back-up support to Walk Assistant for weekly mail processing and gift processing.
• Provide support for front desk and related duties as requested and needed.
• Assume major responsibilities/a leadership role regarding set-up and logistics on event weekend.
• Work with Donor…