Executive Assistant – Investor Relations

An established private equity firm in Boston has an immediate need for an Executive Assistant to support the Head of Investor Relations and a small team of IR professionals. This is a high-visibility role requiring exceptional organizational skills, discretion, and a commitment to delivering white-glove administrative support with meticulous attention to detail.

$40.00/hr - $48.00/hr

• Calendar & Meeting Management: Coordinate complex calendars, schedule meetings, and track follow-up actions for the Head of Investor Relations and IR team.
• Travel Coordination: Arrange domestic and international travel, including itineraries and expense reporting, ensuring seamless experiences.
• Document Preparation: Prepare, edit, and format presentations, correspondence, and reports for executive leadership and external stakeholders.
• Event Planning: Organize logistics for meetings, programs, events, and conferences involving senior leaders, shareholders, analysts, and other stakeholders.
• Inbox & Communication Management: Monitor and manage the Investor Relations email inbox and phone line, ensuring timely and accurate responses to investor inquiries.
• Database Maintenance: Maintain investor databases to track institutional ownership, engagement activity, and document interactions.
• Project Support: Assist with functional projects, special reports, and analyses for the IR team.
• Research & Archiving: Track, organize, and archive sell-side analyst publications and related materials.
• Website Updates: Maintain and update the Investor Relations section of the company website, ensuring accuracy and timely disclosure.

• Proven experience as an Executive Assistant or similar role supporting senior leadership.
• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM or investor databases.
• Ability to work independently and maintain confidentiality in a fast-paced environment.

This is an opportunity to work with a dynamic team in a respected private equity firm, supporting critical investor relations functions and contributing to high-impact initiatives.

Not Applicable

Contract

Administrative and Finance

Venture Capital and Private Equity Principals