Administrative Coordinator, Office of General Counsel

Administrative Coordinator, Office of General Counsel

At Gunderson Dettmer, you’ll find people passionate about making an impact while working alongside pioneering founders and innovators. The firm offers competitive salaries and an excellent benefits package, including comprehensive medical, dental and vision coverage; a 401(k) Profit Sharing Plan; a Flexible Spending Account;
Paid Time Off; and fertility and family building support.

• Perform a broad range of administrative tasks, including creating, formatting, revising and editing department and firm documents, forms and publishable materials.
• Organize and maintain paper and electronic filing in accordance with firm procedures and standards, maintaining confidential and sensitive information at the most secure level.
• Coordinate newsletter publication, maintain updated FAQs, and curate internal subject‑matter sites; keep published documentation current.
• Create slide decks and training materials for internal and external presentations.
• Coordinate various OGC strategic projects across multiple departments.
• Support Information Security team projects, including cybersecurity audits and software procurement workflows.
• Coordinate firm‑wide California Bar attorney license renewal process.
• Support the New Business Acceptance team with drafting engagement letters and conflict waivers.
• Provide research assistance to OGC team members.
• Coordinate payment of invoices with the Accounting Department and liability‑insurance provider.
• Manage calendar and contacts, including scheduling meetings and conferences.
• Arrange domestic travel and conference attendance for team members, including expense reimbursement.

• Manage firm insurance and business registration renewals for U.S. offices.
• Facilitate OGC orientation sessions for U.S. staff hires.
• Develop additional responsibilities and opportunities, including travel to relevant meetings and conferences.

• One to five years of administrative experience, preferably in a law firm or professional services firm.
• Advanced proficiency in Microsoft Word, Outlook, PowerPoint, Excel and other tools and databases; familiarity with Canva is a plus.
• Experience working within a Document Management System.
• Experience using Docu Sign.
• Willingness to learn new skills and technologies.
• Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
• Demonstrated problem‑solving skills.
• Ability to work collaboratively with all levels of the organization and demonstrate a team‑oriented work style.
• Excellent organizational skills and attention to detail.
• Ability to handle shifting priorities and adapt to changing demands in a fast‑paced, dynamic environment.
• Strong analytical and reasoning abilities.
• Strict adherence to maintaining confidential and sensitive information and displaying sound judgment regarding same.
• Ability to work overtime.

• BS/BA degree strongly preferred.

• Monday through Friday, 8:30 a.m. to 5:00 p.m.
• Expected to work in the Boston office at least four days per week.

• Full Time, Non‑Exempt.

The annualized base salary range for this position is expected to be $70,000.00–$80,000.00. While this range reflects the minimum and maximum value for new hire salaries across U.S. locations, the offer for the successful candidate will be based on job‑related capabilities, applicable experience, and other factors such as work location. Please note that the compensation details listed in U.S. role postings reflect the base salary only and do not include bonus, benefits, or related incentives for which this position is eligible.

Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.