Executive Assistant

Executive Assistant Job Summary

Join a leading research and innovation-focused university in a dynamic and diverse work environment. We are seeking an experienced Executive Administrative Assistant to provide high‑level administrative support to executives, manage confidential data, and serve as a key liaison between leadership, clients, and the community. This role offers $38/hr along with opportunities for career growth and professional development.

• Serve as the primary administrative point of contact between executives and clients
• Manage and process confidential data with accuracy and discretion
• Act as a liaison for the school board, maintaining professional relationships with community contacts
• Perform high‑level administrative tasks with minimal supervision, ensuring efficiency and organization

• 5+ years of experience as an Executive Assistant or in a similar role
• Strong familiarity with school district policies and procedures

• Prior experience in a university or educational institution setting
• Experience coordinating executive‑level projects or initiatives

• Proficiency in Microsoft Office Suite and other office software
• Strong organizational, communication, and time management skills
• Ability to handle confidential information with discretion and professionalism

• Experience with project management tools or scheduling software
• Strong problem‑solving skills and ability to work independently
• Knowledge of higher education or public administration practices

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.