Development Assistant, Special Events

Position/Dept

Summary:

The Development Assistant, Special Events will serve a vital supportive role in helping to achieve the fundraising goals set by the Boston Children's Hospital Trust. As part of the Events team, the Development Assistant will interact with event participants, patient families, donors, and vendors to help in their fundraising activities for Boston Children's Hospital.

This position offers a hybrid work schedule with an on-site requirement of Tuesday and Thursday each week. Some evening and weekend event work is also required.

• Provide general office support including responding to inquiries and managing department inbox, answering phones, managing and preparing mailings, ordering supplies, booking meetings, booking and acknowledging donations
• Assist in supporting participants who will fundraise for Boston Children's Hospital through our annual peer-to-peer fundraising events
• Assist with tracking sponsor ships for Boston Children's Hospital events, including booking forms, invoices, guest lists, post-event acknowledgements and reporting.
• Prepare invoices for the department including payment requisitions for vendors, employee reimbursements and serves as contact to resolve discrepancies. Manage program budgets and reconcile monthly
• Prepare meeting agendas, meeting notes, reports, and other documents.
• Assist in coordinating logistics for events and meetings including, but not limited to: tracking RSVPs and attendance, securing room space/Zoom line and outside vendors, ordering and packing supplies, creating nametags, and working at the events.
• Maintain constituent information in donor database and event tracking database.
• Assist supervisor and team with research, outreach, and special projects as needed.

An associate's degree and 4 years of fundraising related work experience or a bachelor's degree would replace the experience requirement

• Strong relationship management skills and the ability to connect with donors, vendors and other stakeholders to help resolve their issues
• Ability to work under pressure and meet critical deadlines
• Strong attention to detail skills
• Strong critical thinking skills
• Proven proficiency in customer service
• Ability to manage time effectively
• Strong team orientation and ability to foster a positive work environment
• Skilled in Microsoft Office Suite (WORD, Excel, PowerPoint, Outlook);
  Ability to work with data and database

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.

Experience the benefits of passion and teamwork.