Administrative Assistant

Base pay range

$22.00/hr - $24.00/hr

$22 – $24 per hour

6-month contract (with potential extension)

We are seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day administrative operations for a banking or financial services environment. The ideal candidate will have strong calendar management skills and hands‑on experience with Concur or travel and expense management systems. This is a hybrid role based in Boston, MA.

• Provide comprehensive administrative support to managers and team members
• Manage complex calendars, schedule meetings, and coordinate appointments
• Handle travel arrangements and process expense reports using Concur or similar tools
• Prepare, edit, and organize documents, reports, and presentations
• Coordinate internal and external meetings, including logistics and follow-ups
• Maintain records, files, and confidential information with accuracy
• Communicate effectively with internal teams, clients, and external partners

• Proven experience as an Administrative Assistant or in a similar role
• Strong experience with calendar management and meeting coordination
• Hands‑on experience with Concur or travel/expense management systems
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent organizational, time‑management, and communication skills

• Experience supporting banking or financial services clients
• Familiarity with compliance‑driven or fast‑paced corporate environments

• Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Not Applicable

Contract

Administrative