Executive Assistant, Private Equity Improvement; locations

Executive Assistant, Private Equity Performance Improvement (open to all locations)

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action‑oriented professionals across 40+ countries. We take a hands‑on approach to solving clients’ problems and helping them reach their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry.

A&M’s Private Equity Performance Improvement Services (PEPI) practice serves upper middle‑market and large‑cap private equity firms. The practice helps buyers improve operating results at portfolio companies ranging from $50 million to over $1 billion. We provide a disciplined, structured approach to creating and capturing value, supporting mergers, acquisitions, carve‑outs, joint ventures and alliances.

The Executive Assistant is an internal role within the PEPI practice, reporting to the Operations Director. PEPI is a growing business targeting high growth over the next two to five years. The successful candidate will be a dedicated, people‑orientated problem solver charged with end‑to‑end administrative initiatives. Our EAs are viewed as strategic partners who enable our teams to deliver gold‑standard work to clients.

In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events.

• Support designated Managing Directors in the following capacity:
• Manage and coordinate Managing Directors’ calendars efficiently through Outlook.
• Handle travel arrangements from planning to booking flights, hotels, and ground transportation.
• Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions.
• Work closely with staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate.
• Accurately record Managing Directors’ hours in Agresso to support effective financial tracking and resource management.
• Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance.
• Review and process vendor invoices to ensure timely and accurate payment to vendors.
• Assist with client invoice and allocation processes.
• Update Pipeline with current information as requested by Managing Directors or others on the respective team.
• Help plan, coordinate, and attend mid‑year, year‑end, and other internal or client‑facing events as needed.
• Assist with department and operational activities/projects as needed and perform other work‑related duties as assigned.
• Assist in the preparation of PPT decks and marketing materials for proposals; working across relationship management and marketing to obtain relevant materials.
• Support event planning along with travel 1–3 times per year.
• Support recruitment function (as needed) including candidate interview scheduling and coordination.

• Minimum of 10 years’ experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services.
• Bachelor’s Degree preferred in a relevant field or equivalent experience.
• Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, and SharePoint.
• Strong interpersonal and relationship‑building skills, able to support multiple executives with diverse working styles.
• Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow‑through, and confidentiality.
• Able to work independently and as part of a team in a fast‑paced environment.
• Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure.
• Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities.
• Flexible to work additional hours as required.

We recognize that our people are the driving force behind our success, and we prioritize an employee experience that fosters each person’s unique professional and personal…