Executive Assistant & Personal Aide to Founder & CEO

Executive Assistant & Personal Aide to the Founder & CEO

1 day ago Be among the first 25 applicants

This range is provided by Housman Learning. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$80,000.00/yr - $90,000.00/yr

Annual Bonus

Direct message the job poster from Housman Learning

Travel Requirements: Extensive

Reports to: Founder & CEO, Housman Learning

Housman Learning is an evidence-based emotional intelligence and early childhood development organization focused on co-regulation, emotional competence, and mental health from birth. We work with educators, schools, and systems to create emotionally responsive, developmentally informed environments for young children.

Role Summary

We are seeking a highly trusted, detail-obsessed Executive & Personal Assistant to serve as the right hand to our Founder and CEO, Dr. Donna Housman. This role ensures Donna’s time, energy, and attention are focused on the highest-impact work: advancing Housman Learning’s mission and building strong relationships with partners, funders, and educators.

.... (remaining role summary)

Key Responsibilities

Calendar, Time, and Energy Management

• Own Donna’s calendar end-to-end, including internal meetings, external engagements, speaking events, and personal appointments.
• Prioritize and re-prioritize time based on strategic importance and energy demands.
• Protect focus time and build buffers between demanding meetings; flag when schedule or load may be too high and impair her best work.

Meeting, Presentation, and Follow-Through Support

• Prepare concise briefing materials for every meeting: who’s who, organization, relationship history, goals, and key talking points.
• Draft, edit, and polish presentation decks using existing Housman content and Donna’s input; adapt decks by audience (educators, policymakers, funders, conference attendees).
• When present at meetings/events, provide Donna with context (names, roles, prior discussions, personal details) via notes or quiet prompts, in a professional, seamless, and non-disruptive way.
• Capture action items and commitments after meetings and coordinate with internal teams to ensure follow-through.

Relationship & Context Management

• Build and maintain a simple “relationship intelligence” system for Donna’s key contacts: last touchpoints, what was discussed, commitments made, and helpful personal details.
• Ensure Donna always has a one-page snapshot (digital or printed) before significant calls and meetings.

Communications & Gatekeeping

• Triage and respond to scheduling-related email and messages on Donna’s behalf, maintaining a warm, professional tone that reflects her voice and Housman Learning’s values.
• Filter and prioritize requests for Donna’s time in line with organizational goals and existing commitments.

Travel & Event Logistics

• Coordinate all logistics for Donna’s travel (domestic and international), including flights, lodging, ground transport, itineraries, and contingencies.
• Provide on-site or virtual support for key trips, conferences, and events.

Personal & Life Logistics (as agreed with Donna)

• Support selected personal responsibilities that directly affect Donna’s bandwidth and effectiveness (e.g., scheduling personal appointments, gifts, special occasions, household vendor coordination).
• Maintain strict confidentiality and discretion at all times.

Social Media & Public Presence

• Maintain and update Donna’s professional social media presence on Linked In, Instagram, and Tik Tok, in alignment with Housman Learning’s brand and communications guidelines.
• Post about Donna’s appearances, talks, and events, including “impact shots” and behind-the-scenes moments that highlight her thought leadership and the organization’s mission.
• Coordinate with internal marketing/communications staff to ensure consistent messaging, appropriate tagging, and content reuse across platforms.

Internal Coordination

• Partner with operations, sales, and program teams to ensure Donna is set up for success in key strategic conversations.
• Track priorities and deadlines that require Donna’s input or decisions and keep them visible and actionable.

S…