Executive Assistant

Responsibilities

• Provide comprehensive administrative support to the CEO and other senior executives, managing calendars, travel arrangements, expenses, and communications. Proactively anticipates and resolves complex calendar issues and travel logistics.
• Organize recurring company / department all‑hands meetings, business reviews and company events, conferences, and team‑building activities (including accommodations, travel, catering).
• Manage office leases/arrangements and regular supplies
• Order and distribute company swag
• Coordinate recurring company newsletter, including ensuring senior executives and their delegates provide content in advance of deadlines.
• Assist in preparing and managing presentations and pre‑reads, meeting notes and action items.
• Act as a liaison between executives and other team members, and external clients / stakeholders
• As delegated by the CEO, follows up with stakeholders at all levels to gather needed information, prompt/remind them of critical deadlines
• Disseminate information from the CEO to pertinent stakeholders within the organization

• Experience working in a startup or fast‑paced environment and be able to juggle multiple priorities.
• Highly proactive, resourceful, and solutions‑oriented.
• At least 7‑10 years of related experience required working in an executive assistant role supporting C‑Level executives
• Bachelor's degree.
• Superlative attention to detail, organizational, and time management skills.
• Strong interpersonal skills, written and verbal communications.
• Ability to exercise good judgment in diverse situations and handle confidential information with discretion
• Flexible mindset.

We believe in fostering an inclusive environment in which employees feel encouraged to share their unique perspectives, leverage their strengths, and act authentically.

At Calibrant Energy, our priority is to ensure that every team member feels valued and supported. We believe putting wellness first supports a full, holistic, and happier life. We support that by offering benefits that cover you and your family such as: medical, dental, vision insurances, paid time off, paid personal time, paid holidays, paid birthday, paid sick time, company paid short term disability and long term disability, company paid life insurance, 401k with a company match, and more.

Calibrant Energy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, related medical conditions, breastfeeding or reproductive health decisions), gender identity or expression, national origin, age, marital status, ancestry, physical or mental disability, sexual orientation, personal appearance, genetic information, family responsibilities, matriculation, political affiliation, military or veteran status, or any other category protected under applicable U.S. law.

If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to: