Compliance Administrative Assistant

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Compliance Administrative Assistant - 6 month contract!
Support your career growth with a vital role in our client’s compliance team—where precision and organization make all the difference. As a Compliance Administrative Assistant, you’ll be at the heart of ensuring foundational processes run smoothly, empowering the compliance group to uphold the highest fiduciary standards. Join a dynamic team dedicated to safeguarding client interests by providing key administrative support in a fast-paced financial environment.

Compensation: $23-24/hour
* Listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.

This position offers a unique opportunity to demonstrate your organizational prowess and detail-oriented mindset while engaging in meaningful work that directly impacts client trust and regulatory adherence. If you thrive on managing complex tasks, working with large datasets, and ensuring compliance accuracy, this role is your next career move.

• Managing calendars and scheduling meetings with senior team members, coordinating efficiently with executive assistants.
• Drafting and editing policy documents, internal memos, and client communications using Word.
• Analyzing extensive data sets in Excel, utilizing functions like V-lookup and pivot tables to identify discrepancies and update information.
• Converting images and PDF files into searchable digital formats for streamlined access.
• Organizing and maintaining electronic client files and annotating relevant client guidelines.
• Assisting with compliance checklist reviews, creating electronic folders, following up on outstanding items, and escalating issues when necessary.
• Supporting the Trading Compliance Group in preparing materials for client certifications and reviewing trade surveillance reports to identify and elevate exceptions for review.

• Proven expertise working with large, complex Word documents, including formatting, footnotes, and hyperlinks for detailed Table of Contents.
• Strong proficiency in Excel, especially with large datasets, formulas, and data comparison tools.
• Excellent organizational skills with a keen eye for detail.
• Effective communication skills, both written and verbal, with the ability to prioritize tasks and meet strict deadlines.
• Ability to work independently with minimal supervision.

• Previous experience supporting compliance or audit teams within the financial services sector.
• Familiarity with Lotus Notes and Nuance Power PDF Advanced software is a plus.
• Prior experience working in a fast-paced office environment.

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.