Business Office Associate

The Roxbury Latin School is an independent day school for three hundred boys in grades 7-12. Roxbury Latin was founded in 1645 and is in the West Roxbury neighborhood of Boston, where it attracts a student body noted for its academic ability and its diversity.

Reporting directly to the Controller, the Business Office Associate is a member of the school’s Business Office. Primary responsibilities for this position include managing all aspects of payroll, accounts payable, and student billing functions. The Business Office Associate is expected to be a key contributor in the Business Office while supporting the financial needs for all constituents of the Roxbury Latin community.

• Process bi-weekly & monthly payroll(s) for all employees using ADP Workforce Now
• Maintain and audit employee records for accuracy, including tax forms, pay rates, and benefit deductions
• Manage quarter-end and year-end payroll activities, including payroll reconciliations and W-2 processing
• Ensure compliance with federal, state, and local payroll tax regulations.

• Process all invoices and payments in a timely manner within Paymerang & Blackbaud systems
• Create weekly batch payments and fund Paymerang through bank wire transfer
• Monitor vendor accounts, reconcile monthly statements, and resolve discrepancies
• Maintain accurate records of all accounts payable transactions
• Coordinate with responsible internal parties to ensure proper invoice approvals and general ledger coding
• Manage entire student billing process through the Clarity tuition management and billing platform
• Coordinate with financial aid specialist to ensure proper application of aid to student accounts
• Assist enrollment team with updating the annual enrollment contract Other

The candidate is expected to be responsible for other general duties as assigned.

• Bachelor’s degree in accounting, finance, or a related field, or equivalent experience may be considered
• Minimum of 3-5 years of relevant accounting experience preferably in an independent school setting
• A fundamental understanding of Generally Accepted Accounting Principles (GAAP), relevant federal & state guidelines, and nonprofit accounting standards
• Preferred experience with ADP Workforce Now, Blackbaud Financial Edge NXT, Paymerang, and Clarity systems
• Strong analytical and organizational skills with meticulous attention to detail
• Ability to manage multiple tasks and meet deadlines
• Ability to manage confidential information in a professional manner

• The annualized salary range for this position is $85,000 to $115,000, commensurate with experience
• The school offers a comprehensive benefit package

To apply please submit your resume and cover letter to Business Office. No phone calls please.

The Roxbury Latin School is an equal opportunity employer. The school is fully committed to attracting, retaining, and developing the most qualified employees without regard to their race, gender, color, age, nation of origin, sexual orientation, disability, or any other characteristic protected by law.

Learning Stage(s):
Middle School, High School