Accounting Associate

Job Title: Accounting Associate

Location (city, state): Watertown, MA

Compensation: $70,000-$75,000

Benefits: This position is eligible for health, dental, vision, 401k

Job Description:

• Invoice Processing: Accurately enter and process invoices in Ramp Bill Pay, manage approval workflows, and ensure compliance with company policies and procedures.
• Vendor Administration: Set up new vendors in the system, confirm all required documentation is complete, and conduct periodic vendor audits to maintain accurate and up-to-date records.
• Payment Support: Respond to inquiries regarding payment status and aging reports, provide timely updates to vendors and internal teams, and research and resolve discrepancies.
• Approval Coordination: Follow up with internal stakeholders to obtain timely approvals for invoices and expense reports to ensure prompt processing and payment.
• Accounting Inbox Management: Monitor and manage the accounting email inbox, addressing inquiries promptly and routing items to the appropriate team members as needed.
• E-commerce Reconciliation: Reconcile e-commerce transactions across platforms such as Shopify, Amazon, and Walmart to cash deposits, and record weekly activity in Net Suite.
• Compliance Filings: Prepare and submit periodic compliance reports, including bottle deposits, 1099s, sales tax, and other required filings.
• Month-End Close Support: Assist with month-end close activities, including calculations for third-party fees and invoices, and ensure all journal entries are recorded accurately.
• Reporting: Support the preparation, validation, and analysis of accounts payable, accounts receivable, and other ad hoc financial reports.
• Record Maintenance: Maintain well-organized electronic financial records, ensuring documentation is current and easily accessible.
• Accounts Receivable & Cash Activity: Provide backup support for customer invoicing and daily cash application, ensuring payments are properly reconciled and applied to supporting documentation.
• Operations Support: Assist with customer order processing and fulfillment, inventory management, and freight RFQs as needed to support the operations team.
• Ad Hoc Projects: Perform additional duties as assigned by the VP of Finance & Accounting or Senior Accountant.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related discipline
• 0–3+ years of relevant professional experience
• Authorization to work in the United States without current or future sponsorship requirements
• Strong written and verbal communication skills
• Highly organized with consistent follow-through and attention to deadlines
• Ability to accurately manage documentation and data entry with exceptional attention to detail
• Effective problem-solving and analytical skills, with the ability to troubleshoot issues independently
• Excellent customer service and interpersonal skills
• Capable of working both independently and collaboratively within a team environment
• Experience with Net Suite, Ramp, or comparable financial systems is a plus

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.