Medical Secretary - Histopathology

Job Overview

To provide a comprehensive secretarial service to the Consultant Pathologists, their junior medical staff and the Departmental Manager in the Cellular Pathology Department assisting with the organisation of their workloads.

Manage their own workload and co-ordinate activities with other medical secretaries to ensure that an efficient service is provided.

Carry out duties in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that the candidate exercises initiative commensurate with the role and it is vital that confidentiality is maintained at all times.

The JD & PS are currently under AfC review and are subject to change

Previous applicants need not apply.

• Typing of histology and non-gynaecological cytology reports into the Telepath system ensuring all patient/requester/clinical details are correct. Also ensuring correlation between the handwritten/dictated report and the diagnosis written on the request card and pointing out any discrepancies to the medical staff.
• Typing hospital/Coroners post mortem reports.
• Distribution of post mortem reports once signed out by pathologist in accordance with H.M. Coroner guidelines to previously agreed recipients.
• Maintain a database of all post mortem reports once typed.
• Support consultants/Senior Technical staff in non-clinical activities/teaching by preparing presentation documents/production of literature/events/papers, using relevant software package
• Operate effective filing and tracking system of Casualty sheets for deceased patients following post mortem.
• Maintain case folder location on Careflow obtain case sheets when necessary by telephone or in person.
• Maintain calendar ensuring appropriate personnel are informed of consultant/medical staff annual/professional leave.
• General office duties including dealing with incoming and outgoing mail, e-mail, smart printer. Participate in housekeeping of the office environment.
• Arrange Directorate, Departmental and Trust wide meetings, circulate agenda/supporting papers as appropriate and take and type up minutes.
• · To provide a comprehensive service to the Consultant and Speciality Team including nurse clinicians.
• · Keep diary up to date, arrange appointments, and arrange travel and accommodation.
• · Operate an effective bring forward system and filing system.
• · Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed.
• · Type discharge summaries as appropriate
• · Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not.
• · To manage and maintain 18-week pathways including Tertiary Referrals to external Trusts and ensure these are completed on the PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral To Treat (RTT) patient pathway.
• · Support Consultant in non-clinical activities/Clinical Director role by preparing presentation documents using relevant packages and arranging meetings, circulate agenda/supporting papers as appropriate, and taking minutes at meetings.
• · Ensure appropriate personnel are informed of consultant annual/study leave. Amend clinic/theatre lists/forms appropriately. Keep Consultants informed of junior doctor leave could have an effect on the service.

MWL is an exciting and forward‑thinking NHS Trust who are one of the best places to work for in England.

Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore you are advised to apply at your earliest convenience.

The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.

We actively cultivate a…