Payroll Tax Analyst

Overview

Experience something categorically different. With over 1,200 stores throughout the U.S., a thriving digital ecosystem and a growth trajectory that’s put Wall Street on notice;
Ulta Beauty provides dynamic challenges for those who want to apply their financial acumen to ever-increasing levels of complexity. Professional ownership. Diverse and ever-evolving projects. Greater levels of impact. The ability to influence decisions and organizational direction. It’s all part of the daily experience of our Finance & Accounting associates.

If you want a collaborative environment where continual learning, career self-determination and trust are prioritized, where an engaged leadership provides deep levels of support and guidance, Ulta Beauty is uniquely positioned to deliver greater levels of career satisfaction
. Are you up for the challenge?

The Payroll Tax Analyst position is responsible for all payroll tax related duties including working with various agencies and 3rd party tax services to research and resolve payroll tax inquiries and notices. Perform audits of wage and tax data, employee and employer level tax setup, and coordinate corrections, as needed. In a collaborative environment, the Payroll Tax Analyst will partner with the Payroll, HRIS, Corporate Tax, and other teams to ensure data integrity and compliance.

• Review and upload various tax agency notices (Federal, State, and Local) to ADP Smart Compliance, record and track status of tax inquiries in Payroll Tax Agency Log through resolution
• Communicate directly with Federal, State, and Local tax agencies; as well as third party vendor ADP Tax Direct regarding tax inquiries such as tax agency notices, filings, deposits, amendments, and exceptions
• Perform periodic, quarterly, and annual data analysis and reconciliation on payroll tax liability (941, SODs, Wage and Tax register) and research variances to ensure accurate filings
• Perform routine audits to verify and correct employees  state and local tax setup to ensure compliance with state and local tax rules based on live and work locations
• Perform miscellaneous audits to verify and ensure that data between various systems are in sync. Investigate and correct errors as necessary
• Manually complete and submit tax returns not processed by ADP Tax Direct accurately and timely, as needed
• Request tax payments for adjustments and abatement of tax penalties, as needed
• Register for new state and local tax IDs, as needed
• Routinely research and monitor the latest payroll tax regulations changes to remain current and compliant with Federal, State, and Local entities
• Work on special projects and assist in user acceptance testing
• Create ad-hoc reports and queries for other areas of the business (i.e. Tax, Risk Management) as requested using ADP Reporting and SAP
• Assist in the year-end payroll process to ensure accurate and timely processing of W-2s
• Perform additional tasks as assigned

• Highly ethical, analytical, team-oriented, flexible, inquisitive & logical
• Critical thinking skills needed to investigate and resolve issues
• Ability to negotiate positive resolutions with customers and payroll tax agencies
• Detail oriented
• Understand the payroll process including the different interfaces to help the team as needed
• Due to payroll processing schedule may need to work certain holidays/weekends

• Bachelor’s degree in a business discipline such as accounting or finance
• 8+ years of payroll tax reporting and compliance within a large multi-state /multiple entity organization; 10,000+ employees preferred
• ADP Reporting experience required
• SAP and UKG experience preferred
• Advanced Excel experience required
• General accounting experience preferred
• Ability to work effectively in a fast-paced environment
• Ability to make administrative and procedural recommendations while exercising judgment on sensitive issues in adherence to Federal, State, and Local regulations
• Ability to adapt well to changing priorities, meet deadlines, and work on various initiatives with minimal supervision while maintaining organization and preserving strict confidentiality of all information
• Proven demonstration of…