Maintenance Administrative Assistant

Maintenance Administrative Assistant

Weather Tech® is seeking an organized and detail-oriented Maintenance Administrative Assistant to provide support to the production department by performing a variety of administrative activities. The position is the key point of contact between the internal maintenance team and outside vendors, suppliers, and contractors.

• Employees who demonstrate excellent performance, attitude, and punctuality have the potential to earn end‑of‑year bonuses and pay increases.
• This is an exciting opportunity with potential to advance for hardworking, reliable, and teamwork‑minded individuals.

• Maintain accurate records of maintenance schedules, service contracts, and completed work.
• Inventory parts, record work orders and implement preventative maintenance tasks utilizing a computerized maintenance management system (CMMS).
• Issue, track, verify completion and close work orders as needed according to system workload.
• Generate CMMS reports for asset costs and labor tracking.
• Communicate with vendors, contractors, and suppliers to obtain quotes.
• Collect necessary information from contractors such as waivers, W‑9s, Certificate of Insurance (COI), training, etc.
• Schedule services for specialized repairs, pick‑ups and deliveries; track status of ongoing repair projects.
• Support compliance with safety regulations and environmental standards in the facility.
• Track departmental training utilizing Soft Expert.
• Submit PO requests to purchasing and track status as needed.
• Prepare and update reports related to maintenance activities and building performance.
• Order and maintain inventory of production and maintenance supplies and equipment as needed.
• Organize and maintain digital and physical files related to facilities operations.
• Verify and work with the receiving department to maintain accurate parts inventories as needed.
• Manage water treatment programs and parts washer services.
• Perform other duties as assigned.

• High School Diploma or equivalent.
• Minimum 2 years of prior administrative experience in a production environment.
• Strong organizational and time‑management skills.
• Attention to detail and ability to maintain accurate records.
• Proficient in computer applications (Epicor and Soft Expert a plus), including computerized maintenance management systems (CMMS).
• Excellent communication and interpersonal skills.
• Ability to communicate in English (verbal and written).
• Must be authorized to work in the United States.

• Outstanding Blue Cross Blue Shield of Illinois medical plans; as well as dental, vision, short‑ and long‑term disability, and company‑paid life insurance.
• 401(k) plan.
• Paid vacation, holidays, and personal time.

Entry level

Full‑time

Administrative

Motor Vehicle Manufacturing