Project Coordinator

Summary

As a Project Coordinator, you will play a crucial role in ensuring the smooth execution of various projects. Working under the direct supervision of a senior Project Manager, you'll be responsible for coordinating report creation, record management, communications, project activities, managing resources, and facilitating communication between team members and managers.

• Organize project schedules, resources, equipment, and information.
• Break down projects into manageable tasks and set realistic time frames.
• Liaise with internal teams to identify and define project requirements, scope, and objectives during PM group meetings.
• Work as trusted advisor with customer, work with internal and external teams to deliver successful projects, travel to customer and/or partner locations as required, successfully complete customer mandated training.

• Create and manage project modules using Net Suite.
• Maintain comprehensive project documentation.
• Manage minutes from project meetings.
• Handle financial queries related to the project.
• Receive review, forward and track travel requests associated with the project.
• Create PowerPoint presentations when needed.

• Schedule resources, including vendors and subcontractors.
• Ensure efficient resource allocation, especially during high-demand construction seasons.
• Liaison with project stakeholders on an ongoing basis.
• Present reports defining project progress, problems, and solutions to senior management and other key stakeholders.

• Greet and assist customers in person, over the phone, or via email.
• Answer, route, and manage incoming calls, faxes, and emails courteously and professionally.
• Assist with contacting customers as needed for payment collection procedures.

• Receive and review change order requests.
• Track and forward these requests to the Program Manager or Project Manager for approval or denial.

• Work under pressure and meet deadlines in a positive and professional manner.
• Analyze risks and opportunities to ensure successful project completion.

• Acts as a role model and requires safe behaviors and practices.
• Reports unsafe conditions or situations, asks for guidance to ensure safety, requests and requires safety training.
• Puts safety first and foremost, always above financial goals or deadlines.
• Immediately reports all on the job accidents and injuries.
• Reports damage, an accident, maintenance needs, or repairs to safety rep on any company vehicle. Practices and follows safe driving procedures as described and required in safe driver training.
• Other duties as assigned.

N/A

• A bachelor's degree in a relevant field, such as business or finance, is commonly expected. This educational background provides a solid foundation for understanding project management principles.

• Minimum Experience:
  
  Most companies require at least 2 years of experience in project coordination, project management roles, or related fields. This hands‑on experience helps coordinators understand project dynamics, communication, and collaboration.

• While the minimum requirement is around 2 years, having 3 or more years of experience is beneficial. This additional experience allows project coordinators to handle complex situations, anticipate challenges, and contribute effectively to project success.
• Technical
  
  Skills:
• Verbal and Written Communication:
  Excellent communication skills are essential. Project coordinators need to interact with team members, stakeholders, and clients. Clear and concise communication ensures smooth project flow.
• Computer Proficiency:
  Proficiency in using computers for various tasks is crucial. Familiarity with tools like Microsoft Word, Excel, and Outlook is often required.
• Teamwork:
  Project coordinators work closely with project managers, team members, and clients. They should be able to collaborate effectively within a team.
• Independence:
  While working collaboratively, project coordinators also need to function independently. They should be…