Procurement Assistant at Idaho Department of Health and Welfare

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DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

* THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.*

If you have an interest in being part of contracts and solicitation operations for the State of Idaho’s largest agency, this Procurement Assistant position located in our downtown Boise office might just be the fit for you. The Division of Management Services’ Contracts and Procurement (CAPS) team supports all Department of Health and Welfare divisions and institutions. This is a great opportunity to support procurement operations, provide great customer service and be part of a supportive team.

This position may be eligible for telework after successful completion of probation.

• Generous vacation and sick leave accrual beginning as soon as you start
• Short and long-term disability insurance
• Some positions offer flexible hours and/or telecommuting

EXAMPLE OF DUTIES:

• Serve as a liaison between suppliers and CAPS teams
• Monitor the services and products helpdesk inboxes
• Post solicitations, set up folders and tracking spreadsheet
• Track and maintain CAPS course training completion
• Manage the collection of Certificate of Liability (COI) proof of required insurance coverage for contract holders
• Follow up with parties (vendors, contract monitors, contract managers, etc.) on contract close-outs
• Manage and update contract and services user templates
• Maintain CAPS SharePoint site, review and update content, update files and links
• Run various monthly reports
• Manage public records requests to ensure compliance, thoroughness, and timeliness in processing

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Experience monitoring record systems to identify and correct errors. Typically gained by at least one year of related experience.
• Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs. Typically gained by at least one year of experience which frequently required interpreting and applying a variety of difficult rules, regulations, or policies to determine compliance or eligibility and explaining decisions to others. Decisions are complex and can affect the social or economic well-being of others or will result in a service or action being denied.
• Experience analyzing information and researching a variety of sources to identify and resolve problems or issues. Typically gained by at least one year of extensive research and analysis of highly complex or technical material requiring in-depth program knowledge in order to determine if requirements were met and if they complied with established laws and/or policies. Research must have included contacting a variety of sources both inside and outside the organization to collect, obtain, and verify information and determine the appropriate course of action.
• Experience dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations. Typically gained by at least one year of experience dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations which dealt with personal, sensitive, or confidential information such as eligibility requirements, health issues, or financial matters.
• Experience entering and retrieving data using a computerized record system. Typically gained by at least six months of experience in a work setting where it was required to enter and retrieve data in a database records system or other computer records system.
• Experience composing and proofreading business correspondence. Typically gained by at least one year of office experience which required…