Law Enforcement Records Specialist

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Law Enforcement Records Specialists work in one of three areas:
Court Support Team, Inmate Records Team, or Inmate Processing Team.

• Court Support: Works very closely with Patrol Deputies/Officers, managing Warrants, No-Contact Orders and Protection Orders.
• Inmate Records: Works closely with Detention Deputies and Patrol Deputies/Officers from all agencies in Ada County. Inmate Records manages court paperwork, video court, and inmates' records. They also scan documents and handle a high volume of customers at our front counter.
• Inmate Processing: Works with Patrol Deputies/Officers from all agencies and Detention Deputies. Inmate Processing manages booking of inmates and is responsible for securing inmate property, running criminal histories for classification of inmates and provides customer service in our jail lobby.

All three of these positions require skills in customer service, typing, and data entry. No degree or experience required. You will attend a 5‑week training academy. Work is performed under well‑established guidelines set forth by State and Federal law. The scope of work requires a high degree of accuracy, confidentiality, organization, and attention to detail. These positions interact extensively with law enforcement officers, the courts, attorneys, and jail management staff.

These positions are in the Ada County Sheriff’s Office, Administrative Services Bureau.

New Law Enforcement Records Specialists will start out at a Level I pay rate of $19.50/hr as they acquire the required skills, they have the opportunity to promote to a Level II pay of $21.50/hr (usually occurs within the first year) and then to a Level III pay of $23.50/hr.

Law Enforcement Records Specialists work 40 hours a week. Shifts vary and are based upon which of the three areas a technician is assigned to. Must be able to work all shifts, including nights, days, weekends, and holidays, but will be assigned to a shift for a period of time. Must be able to work up to 11.5 hours a day.

• Low cost medical, dental, and vision insurances
• Idaho PERSI retirement plan
• Deferred Compensation plan 457(b) with a County match of up to 3%
• Flexible Spending Accounts – Health and Dependent Care
• Post‑Employment Health Plan – 50% of unused sick leave above 240 hours
• Employee Assistance Program (EAP)
• No cost basic life, accidental death, and short‑term disability insurances
• Eleven (11) paid holidays annually
• Paid vacation leave, sick leave, and parental leave
• No cost gym access at three (3) County owned gym facilities
• Wellness Program
• Optional 401(k) and/or Roth IRA

• Operate general office equipment, including computers, scanners, and printers;
• Operate a central telephone console to receive and route calls and control access to staff;
• Read and route incoming mail;
• Perform records searches on computer databases;
• Scan documents into several electronic filing systems;
• Help the public with inquiries by identifying and resolving problems and/or referring to appropriate staff for resolution;
• Research records requests;
• Maintain files and other records;
• Explain policies and procedures pursuant to requests of the public, other officials, and departments;
• Work and maintain eligibility to work all shifts, including evenings, nights, weekends, and holidays, whether assigned or on an as needed or on‑call basis;
• Help public file reports;
• Cross‑train in other areas;
• Perform related functions as required;
• Work in an office environment and occasionally in the jail environment in close contact with inmates and offenders;
• Work around hazardous materials such as narcotics, weapons, bodily fluids, and other crime‑related evidence;
• Lift up to 35 lbs.

• Must possess a high school diploma or equivalent;
• Knowledge of English grammar, punctuation and spelling;
• Knowledge of modern office equipment, practice and procedures;
• Skill in performing customer service;
• Skill in organizing and accurately accomplishing work within limited time frames;
• Skill in communicating with culturally diverse populations;
• Ability to type at least 40 wpm;
• Ability to maintain a large amount of…