Senior Project Coordinator

Job Overview

WSP is currently initiating a search for a Project Coordinator for our Ft. Worth, TX and Boise, .

Be involved in projects with our Power Generation Project Management Team and be a part of a growing organization that meets our clients' objectives and solves their challenges.

Supports project teams by coordinating a variety of administrative and operational tasks that facilitate the efficient execution and delivery of project objectives. Contributes to project planning, documentation control, logistics management, and cross‑functional communications. Works under minimal direction and applies established procedures and judgment to ensure timely and accurate completion of responsibilities. Helps maintain compliance with internal processes, supports financial tracking, and provides critical support in maintaining alignment across departments such as Finance, Procurement, and Human Resources on project‑related matters.

• Develop and maintain detailed project logs, schedules, and status reports for use by internal teams and clients.
• Coordinate the creation, formatting, and finalization of client deliverables, ensuring consistency and adherence to established standards.
• Assist with the administration and distribution of critical documentation including contracts, submittals, RFIs, and project change orders.
• Track project milestones and proactively follow up with team members to ensure completion of assigned responsibilities.
• Manage internal documentation systems and repositories, applying version control and audit protocols.
• Assist with data entry and verification for cost reports, timesheets, and vendor submissions.
• Facilitate project meetings by preparing agendas, recording notes, tracking action items, and distributing follow‑up materials.
• Develop high‑level awareness of power generation design and owner’s consultant support, including project planning, conceptual designs, interconnection requirements, detailed design, material procurement, construction specifications, and construction support.
• Coordinate with external project stakeholders to acquire specific status updates and summaries for the overall project team.
• Coordinate updates to project dashboards and reporting tools, including cross‑checking input from multiple contributors.
• Anticipate risks related to schedule, documentation, or compliance, and escalate appropriately with recommendations.
• Exercise responsible and ethical decision‑making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

• High school diploma or equivalent.
• 7+ years of relevant post‑education experience in related job capacity.
• Demonstrated ability to independently manage multiple priorities in a fast‑paced project environment.
• Advanced proficiency with Microsoft Office Suite and project tracking tools such as Smartsheet, MS Project, or Excel‑based trackers.
• Experience with documentation management platforms such as SharePoint, Eco‑Sys, or similar Project Management Information Systems (PMIS).
• Knowledge of administrative controls related to contracts, invoicing, and procurement activities.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety, and drug/alcohol and harassment policies.

• Bachelor’s Degree.
• Familiarity with Primavera, Oracle, or Deltek systems.
• Exposure to AEC project documentation standards, including QA/QC practices.

WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.