Assistant Project Manager

Assistant project manager

This position is responsible for providing project support under the direction of a project manager. Performs ancillary duties as required.

Essential duties and responsibilities

* assists project manager in planning work schedule and coordinating project activities to ensure project progresses on schedule and within prescribed budget.

* advises project manager of potential problems, work interferences, schedule difficulties. Assists in circumventing/resolving such problems as required.

* oversees day-to-day project tasks to include submittals, material requisitions, requests for information, applications for payment, and job review packages.

* secures equipment price quotes, orders equipment, and tracks delivery.

* visits job sites daily and performs work inspections, checks job progress, and resolves project and contract issues

* prepares special reports, studies, statistical analysis per supervisor's request. Such items usually require research, development and/or interpretation of data and are performed with little supervision or instruction.

* heads up project quality walks with foreman and or superintendent(s).

* compiles operations and maintenance (o&m) manuals.

* completes project closeout documents within two weeks of warranty date or final project billing.

* reads, reviews and understands project estimates and understand entry of estimate breakout into job cost system

* performs or facilitates material takeoff, estimating and pricing procedures for changes to work scope as well as for new project estimating.

* attends and represents the project team at various meetings.

* creates project billing on projects monthly in accordance with each general contractor's processes under pm supervision.

* reviews accounts receivable.

* contacts customer regarding accounts noted above which may require lien notification action. Advises project manager and gets guidance on what lien related notifications to initiate.

* reviews labor productivity reports with superintendent and foreman for each trade to foster effective project communication and help insure accurate labor projections.

* reviews and manages the project financials with the use of the fac report and all solomon tools.

* assists management and marketing in developing and maintaining strong business relationships with owners, contractors, vendors, and other company personnel.

* strong written and oral communications skills and polished presentation skills are desired.

* ability to learn to read and understand contract plans and specifications.

* ability to learn to perform accurate estimating and buying takeoffs for mechanical systems.

* data entry

* weld logs and maps

* communication with fab shop foremen regarding errors/issues with supporting documentation

* packing slips, tracking, scanning, etc.

* update reconciliation log, receiving log

* locate and print mtr's, c of c's supporting fabrication documents

* assemble document packets for delivery of fab to field

* verify, check, log all fab leaving shop

* organize and rename files

* scanning, copying, printing misc docs

Physical requirements and work environment:

* normally works out of a job trailer or in an office setting, but walks the construction worksite on a regular basis.

* ability to physically negotiate the hazards of a new construction worksite (e.g. Uneven surfaces, floor openings, heights, construction debris and poor lighting).

* ability to work the schedule required by job demands.

* ability to be on the job site daily to check progress, inspect work and conduct meetings to resolve issues.

* ability to operate a personal computer and be proficient in related company software products