Document Control Assistant

Build What Matters. Create What’s Next. Job Description

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

• Competitive pay and advancement opportunities
• Ongoing professional training and development
• Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.
• A culture rooted in inclusion, collaboration, and respect.

We’re hiring across all departments. Discover your future with us.

The Document Control Assistant will assist the Document Control Specialist to manage company documents while also ensuring their accuracy, quality and integrity. The Document Control Assistant will ensure the company adheres to record retention policies, safeguard information and retrieve data more effectively.

• Organization and filing of record documents
• Information storage and retrieval using compute
• Process and maintain contractually required data, including but not limited to master copies of drawings and specifications, submittals, RFIs, minutes, drawings, approvals, closeout data and correspondence in accordance with the contract documents
• Plan and control and track the generation and distribution of electronic and hard copies of data to and from the Owner, Architect/Engineer and other data developers and coordinate the production and timely distribution to subcontractors, vendors and the construction project team
• Monitor and ensure that all data requirements are satisfied in accordance with the established budgets and schedules
• Tracking and maintaining the soft copies of the project records will be done through the use of Prolog software
• Assist with file migrations and audits and perform administrative tasks as needed

• Construction office experience preferred
• Experience in organizing technical data in a neat and accurate method. Familiar with CSI specification system for construction is preferred
• Skill in handling several work activities at once while frequently interrupted by phone calls and urgent questions on work in progress
• Clear communication skills in speech, handwriting and computer formatting required for responding to information requests
• Highly developed visual observation and interpretation skills
• Proficient in Microsoft Windows, Microsoft Office Suite (Excel, Word and Outlook) and Bluebeam.

• Standing/Walking/Sitting: workday is combination of standing, walking and sitting
• Must be able to climb stairs: 5% of day
• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use
• Sight: visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination
• Hearing: sufficient to hear conversational levels in person and over the telephone
• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone
• Bending/Twisting: minimal
• Kneeling/Crouching/Crawling: minimal
• Constant mental alertness, accuracy, and attention to detail required
• Must be able to work independently, make decisions, and follow through on all assignments
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results
• Must be able to plan and organize work
• Must possess strong organizational and computer use skills and have…