Branch Administrative Assistant - West Boise YMCA

Overview

Serving over 20,000 active youth, adult, and family members, the West Branch of the Treasure Valley Family YMCA helps members lead a healthier, happier life. Facility amenities and features include six fitness studios, three racquetball courts, full-court basketball gym, youth activity center, climbing wall, 50-meter swimming pool, and training pool.

Branch Administrative Assistant provides high-level administration support to the Branch Director in areas of fundraising, marketing and in-general member experience.

• Coordinates fundraising (“Annual Campaign”) guidance and support to staff and volunteers by providing information and materials in a timely manner needed to cultivate, solicit and steward prospects and donors.
• Assists and coordinates donor relations, cultivation, acknowledgements and stewardship efforts for branch.
• Serve as reviewer of materials in partnership with Marketing Communications (Mar Com) team to ensure intent, brand alignment and accuracy of details.
• Support branches with use of and creation of standardized templates for simple signage along with collaboration with other branch liaisons for association-wide material sharing.
• Supports Branch Director in all aspects of branch operations including calendar, meetings, travel arrangements, correspondence project management, supplies, files, etc.
• Acts as a liaison between leadership staff and/or all staff, volunteers and members for Branch/Associate Branch Director as directed.

• A minimum of two years’ experience providing administrative assistance support required.
• High School diploma required; some college coursework preferred.
• Experience in or ability to learn and navigate different software systems for marketing and member experiences.
• Proven communication skills with strong written, verbal, and digital media.
• Superior internal and external customer service experience required.
• Demonstrated skills in event planning, time management, flexibility, organization, and independent work proficiency.
• Advanced proficiency of office equipment and computer skills using Microsoft Office & Adobe Suites and similar software.
• Excellent human relations skills and an ability to maintain position communication with staff and members.
• Ability to address and make solid decisions in emergency situations.
• Excellent verbal and written communication skills including telephone etiquette and computer use.
• Prior experience of successful supervisor of staff and volunteer preferred.

This is a full-time position averaging 40 hours weekly. Schedule requirements include Monday through Friday, 10:00am-6:00pm with some evenings and/or weekends for leadership duties.

• 12% employer-funded retirement plan after two years of service with immediate vesting and ability to make additional contributions to retirement benefits through 403(b) savings plan.
• High quality and affordable benefits including health (75% employer paid for family) and dental insurance (50% employer-paid for family).
• Free use of YMCA facilities for immediate family.
• Generous paid-time off package, earning at the rate of 24 paid days off per year to start.

At the Y, we welcome everyone whose behavior adheres to our core values of caring, honesty, respect, and responsibility. We advance our cause by building a stronger and more equitable community where everyone has the opportunity to learn, grow, thrive, and reach their full potential with dignity. The Y is a force for building bridges among all people–regardless of ability, age, birthplace, cultural background, ethnicity, faith, gender, gender identity, ideology, income, race, or sexual orientation.

The Y is for all.

All current and previous YMCA staff must apply through their UKG account, and updated resume and cover letter is recommended.