UFS-Hub Coordinator

Overview

Job no: 499439. Work type:
Non-Classified/Professional.

Location:

Boise, , Hybrid. Categories:
Administration and Business Operations, Human Resources, Finance, Education and Training, Mid-Level.

The UFS-Hub Coordinator supports administrative operations and internal coordination efforts, including hiring and onboarding, training, communications and project management, and collaboration across the UFS unit.

• Lead and coordinate unit-level projects related to hiring, onboarding, offboarding and training development. Create and maintain supporting materials, track progress and ensure deadlines are met.
• Act as a facilitator and lead trainer for select UFS trainings delivered via Zoom. Support and help lead activities for quarterly all-staff meetings.
• Support hiring processes, including candidate coordination, scheduling, screening and communication, in alignment with Human Resources timelines and procedures.
• Coordinate onboarding and offboarding activities, assisting supervisors and ensuring required documentation, access and systems setup are completed.
• Develop and manage UFS training efforts, including logistics, materials, communications and post-session evaluations.
• Manage shared inboxes and intake channels, routing and tracking requests to ensure timely resolution.
• Serve as the unit’s P-Card holder. Complete purchases, track expenses and reconcile transactions in compliance with university policies.
• Oversee technology and office operations. Maintain unitwide equipment trackers and support audits and inventory reviews.
• Prepare and process data for quarterly, annual and audit-related reports. Document updates to improve future processes.
• Coordinate meetings, calendars and logistics for trainings, events and leadership activities.
• Provide general office management, including space coordination, suite organization and support for building operations.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform additional administrative and project-based duties as needed in support of UFS operations and priorities.
• Perform other duties as assigned.

• Excellent written and verbal communication skills.
• Ability to think analytically and critically.
• Experience planning and organizing projects.
• Strong written communication skills, including proofreading and editing.
• Customer service experience.
• Ability to manage multiple tasks and meet tight deadlines.
• Strong written communication skills, including proofreading and editing.

Bachelor’s Degree and 2 years of professional experience or equivalent relevant experience.

• Experience leading or supporting training sessions.
• Proficiency in project tracking tools such as Smartsheet and Trello.
• Experience supporting hiring, onboarding and offboarding processes.
• Proficiency in Google Workspace, including calendar management (preferably Google Calendar).
• Familiarity with P-Card processes and reconciliation.

Salary starting at $51,000 annually and is commensurate with experience. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year’s (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Resume, cover letter

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and…