Pretrial Records Coordinator

Join to apply for the Pretrial Records Coordinator role at Ada County Sheriff's Office.

The Pretrial Records Coordinator performs administrative and support functions related to the Sheriff's Office. Work is performed under well‑established guidelines set forth by State and Federal law. Scope of work requires a high degree of accuracy, confidentiality, organization, and attention to detail. This position is located in the Ada County Sheriff's Office, Court Services Bureau.

• Operates a central telephone console to receive and route calls.
• Performs intake appointments with defendants new to Pretrial, both telephonically and in person.
• Communicates to defendants what they can expect while on Pretrial.
• Assists in appointment scheduling for case managers.
• Reads and routes incoming e‑mail.
• Creates and maintains files and other records.
• Updates databases utilized to maintain defendant information.
• Helps the public with inquiries by identifying and resolving problems and/or referring to appropriate staff for resolution.
• Drafts official court reports.
• Assists in the review and electronic filing of official court reports.
• Is familiar with contracted monitoring vendors and their processes.
• Proficient in the court system, able to research cases, court minutes and court orders.
• Explains policies and procedures pursuant to records requests from the public, third parties, officials, and other law enforcement agencies and departments.
• Processes and interprets information using the National Criminal Information Center (NCIC) and Idaho Law Enforcement Telecommunications System (ILETS) databases.
• Enters and maintains information in VINE (Victim Information Notification).
• Assists in the daily completion of risk assessments, including database research and interviews with defendants inside the jail.
• Assists in coverage of additional Pretrial LERT positions as needed.
• Operates general office equipment, including but not limited to printers, scanners, and other general office equipment.

• May cross‑train in other law enforcement areas.
• May be required to deliver documents and/or evidence to other Ada County facilities or agencies.
• Performs related functions as required.

• Must possess a high school diploma or equivalent.
• Must have a valid and current driver’s license.
• Knowledge of legal procedures, documents, and terminology preferred.
• Ability to type at least 40 wpm.
• Ability to effectively demonstrate initiative and problem‑solving skills.
• Ability to understand and follow verbal and written instructions.
• Ability to communicate verbally and in writing.
• Ability to maintain confidentiality.
• Ability to maintain effective working relationships.

• Must appear before an oral board and complete a polygraph and background investigation prior to hire.
• This position has been designated safety sensitive and therefore the incumbent is subject to random drug testing.

• May be required to lift or move up to 35 pounds.
• May be required to sit or stand for extended periods of time.
• Work is performed in an office environment.
• Work duties and tasks may be performed within the jail environment in close contact with inmates and offenders.

To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job.

This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed “key positions” in accordance with Title 65, Chapter 5 of Idaho.

• Entry level

• Full‑time

• Administrative

• Law Enforcement