AP Specialist II

Overview

The City of Boise is hiring for an AP Specialist II!

The Accounts Payable Specialist II plays a key role in supporting the City of Boise’s financial operations by processing invoices, managing purchasing card activity, maintaining vendor records, and ensuring compliance with city, state, and federal requirements. This position offers an excellent opportunity for individuals early in their accounting or finance career to build hands-on experience in government accounting, financial systems, and internal controls.

Working under general supervision, the AP Specialist II partners with departments across the organization to support accurate financial reporting, process improvement, and efficient business operations in a mission-driven public service environment.

We are hiring for limited duration positions to maintain day-to-day operations while several team members dedicate time to a large-scale ERP implementation (projected 3-5 year duration). These roles are expected to continue through the project timeline, with annual budget reviews aligned to project phases. These positions are eligible for full-time employee benefits, the same as all full-time City employees. There is potential for these roles to transition into permanent positions if openings become available.

Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.

• ZERO premium medical coverage option for you and your family
• PERSI retirement benefits plus 401(k)/457b with employer match
• 10 hours vacation per month (increases with tenure) + 12 paid holidays + 8 hours sick leave per month
• 10 weeks Parental Leave
• Up to $500 annual Well Being incentive
• Tuition reimbursement and free local bus pass
• Basic Life and Long Term Disability insurance at no cost

• Prepares invoices for payment, determines appropriate management approval, and accurately enters invoices into the City of Boise's financial software system.
• Submits invoices for payment and retains documents per the City of Boise's retention policy. Creates purchase orders submitted by department or unit managers, validates contract documents for accuracy, monitors balances and works with the department and purchasing unit to file change orders.
• Manages purchasing card accounts and submits applications. Processes payments and coordinates with department staff to charge the correct expenditure lines. Ensures purchases adhere to applicable City of Boise policies.
• Adds and maintains vendors by following IRS policies. Reviews and clears monthly vendor statements. Ensures purchases adhere to all applicable city, state and federal policies. Anticipates pending charges at year-end for accurate liability reporting.
• Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Knowledge of:

• Accounting principles and practices; computerized accounting systems
• Computer usage including related software.

Ability to:

• Apply accounting principles to resolve problems
• Accurately perform complex mathematical calculations
• Establish methods, procedures and internal controls to maintain accounts payable and purchasing card systems
• Accurately prepare accounts payable and purchasing card reports
• Maintain confidentiality with sensitive documents or information
• Communicate effectively in the English language at a level necessary for efficient job performance
• Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Associate's or Bachelor's degree in finance, accounting or related field and at least four years of experience in accounts payable processing and governmental accounting experience. Certified Public Accountant (CPA).

Applicants must be able to pass City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation. The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is rarely lifting/carrying up to 10 pounds. Also, the employee is rarely pushing/pulling up to 10 pounds. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.

The work environment will include inside conditions.